Accounting and Office Administrator

Position Title: Accounting and Office Administrator
Position Type: Full Time
Salary Range: $60,000-$85,000 (DOE)
Work Setting: Hybrid; three days in-office, two days remote (with future flexibility)

Cross 2 Design Group is a full-service architectural design firm based in the Westlake neighborhood of Seattle, WA. We have been serving clients nationwide for nearly 20 years. With a specialty in building envelope, we focus on new construction and restoration. Our mission is to provide architectural and waterproofing solutions, while building long term relationships with clients through unmatched personal attention.

We are currently seeking an Accounting and Office Administrator. C2DG offers competitive pay, as well as a great opportunity to grow within a well-established design firm.

General Responsibilities:

Bookkeeping and Records Management

· Monthly project billings & invoices

o Draft invoices and reports for Project Manager review

o Sending invoices, with backup, to clients

o Provide billing summaries to Project Managers

· Setting up new projects in system

· Monthly & quarterly financial reporting

· City and state tax reporting and payments

· Integrating timekeeping recording into QuickBooks

· Coordinating bi-monthly payrolls with ADP

· Process employee expense reports, issue reimbursements checks / electronic payments

· Deposit checks and electronic payments

· Accounts Payable & Accounts receivable w/ monthly reports to President

· Coordinating with external CPA for quarterly tax reporting and payments, year-end, year begin

Office Administration

· Manage telephone system, incoming calls, general inquiries, & direct calls to appropriate staff

· Main point of contact for maintenance, vendors

· Keeping business and professional licenses current and renewed

· General and professional insurance policies, track for renewal

· Coordinate and maintain benefits through vendors for health insurance, 401k plan, HSA plan

· Coordinate with external contact for HR support for office

· Order supplies and equipment

· Oversee support staff when assisting with fill in work

· Maintaining project lists, update meeting notes and distributing to team

· Assisting with proposals and marketing materials

· Website and social media support

· Maintaining an organized and clean office environment

Qualifications and Skills:

· Experience in office management / administrative roles (five years min.)

· Experience using Quickbooks (five years min.)

· Proficient experience with Microsoft Excel and the general Office suite (five years min.)

· Experience in a business setting providing accounting related tasks (five years min.)

· Experience in the A/E/C industry (preferred)

· College degree in accounting (preferred)

· Strong organizational skills with the ability to multitask and prioritize tasks effectively

· Ability to analyze problems, develop and recommend solutions, and resolve issues

· Able to perform effectively both independently and as a team member

· Excellent communication skills, both written and verbal

Work Authorization:

United States

Compensation:

Compensation is competitive and commensurate with experience. We offer a full benefits package and opportunities for professional growth.

Commitment to Diversity:

We seek individuals of all ethnic and racial backgrounds to apply for this position. We are committed to maximizing the diversity of our organization.

Equal Employment Opportunity:

Equal employment opportunity and respect in the workplace are fundamental principles at our firm. We prohibit and do not tolerate harassment, intimidation, bullying, discriminatory, or retaliatory behavior. All aspects of your employment are based upon your personal capabilities and qualifications, without regard to race, color, religion/creed, sex/gender (including pregnancy and gender identity), sexual orientation or perceived sexual orientation, national origin, alienage or citizenship status, disability, age, military status, marital status, partnership status, status as a victim of domestic violence, genetic predisposition or carrier status, or any other protected class as established by federal, state, or local law.

How to apply:

Please send a cover letter, resume, and salary requirements to Brad Minogue (bminogue@cross2dg.com). References will be requested after a first-round interview is performed.