Senior Project Coordinator

Arellano Associates

Chino Hills, CA

Expired: over a month ago Applications are no longer accepted.

Full-Time

Job Description

Description

Arellano Associates (AA) is a specialized public outreach and communications consulting firm focusing on public infrastructure, transportation, and community planning programs throughout Southern California and beyond.

The Senior Project Coordinator (SPC) is a full-time position, which performs a variety of tasks
for public outreach, stakeholder engagement, project management and business development.
This position includes public interaction and direct client interaction as directed by project
leadership. This is a mid-level position with opportunities for ongoing growth within the
company.

Key Responsibilities

The SPC position requires the full range of communications skills, including but not limited to:

Assisting with the development and implementation of public participation plans and community engagement strategies across multiple platforms—in person, event-related, and online using both written and electronic communication tools to provide clients with relevant and accurate public input
Initiating and overseeing the development and revisions of draft project content, including branding, key messages, collateral material, presentations, e-communication, websites, display boards/exhibits, social media content, and traffic advisories/construction alerts
Implementing public comments protocol, including responding to stakeholder inquiries, monitoring feedback to social media postings, other digital engagement, vanity telephone and “helplines”, and maintaining records of public input and feedback
Devising and directing direct/digital public notification strategies, including public notices and documentation needed to provide project information and solicit public input
Supervising junior staff in day-to-day performance of project tasks within allotted time frame and budget parameters, and providing work product quality control
Establishing and supervising project-related vendor services and sub-consultants
Assisting project management and senior staff with project monitoring, including project timeline, budget burn-rate, staff utilization, and status reports
Assisting with proposal development, including project history and approach, qualifications, scope, and budget information
Assisting in monthly review of time sheets, staff productivity, and annual staff evaluations

Skills, Knowledge and Expertise

Possess excellent written and verbal communication skills
Have experience monitoring project budgets and supervising junior staff
Be detail-oriented, flexible, and able to multi-task in a dynamic environment
Be enthusiastic in working with the public
Be available to attend in-person and virtual public meetings and events during working
and evening hours and some weekends, as needed
Have mastery of Microsoft Office Suite, OneDrive/Sharepoint, Google Maps, Google
Drive, Constant Contact, and social media platforms (Facebook, Twitter, Instagram,
Linkedin)
Be proficient with digital engagement tools and public engagement applications/
software, including but not limited to: Adobe Creative Suite, SurveyMonkey, Metro
Quest, Poll Everywhere, TypeForm, WordPress and Geosocial interactive mapping
Have working knowledge and hands-on experience with electronic mapping (ArcGIS),
online data sources/subscriptions, video tools, live webinar tools, and add-on
technologies for advanced digital engagement

Minimum Requirements

5-10 years of experience in public outreach, marketing, communications, public
relations, government relations, planning, public policy and/or a related discipline
Bachelor’s Degree (highly preferred), Master’s Degree (preferred)