Accounting Manager

Position Summary

The Accounting Manager (AM) will oversee and coordinate daily transactions in Accounts Payable, Accounts Receivable, general ledger and bank reconciliations. This position will collaborate with all departments including Operations, Engineering, Sales, R&D, Quality, Supply Chain, and HR to ensure accurate accounting of expenses, capital expenditures, and labor utilization.  Reporting to the Controller, the AM will supervise Accounts Receivable and Accounts Payable to ensure both functions operate smoothly and are transactionally sound.

Responsibilities and Essential Duties

·         Manage all day-to-day financial transactions related to Accounts Payable (AP), Accounts Receivable (AR) including related general ledger and account reconciliations.

·         Direct, coordinate, and review the work plan for assigned Accounting functions and activities; assign work activities and projects; monitor workflow; methods and procedures; meet with staff to identify and resolve problems; ensure work is performed accurately and that timelines and Key Performance Indicator (KPI) goals are met.

·         Work directly with the Sr. Accounting team to recruit, train, and motivate assigned Accounting personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.

·         Oversee daily customer billings, price verifications, invoice deliveries, and cash receipt postings.

·         Work with the Accounting team to carry out customer collection efforts and follow-up documentation.

·         Support the AP department by participating in the receipt process, invoice processing using the 3-way match, and cash disbursements approval.

·         Review and pre-approve all cash disbursements by verifying check amounts against invoices, and authorizing checks and wire transfers.

·         Review and approve ledger entries by auditing transactions.

·         Collaborate with other departments and team members to resolve account/invoice discrepancies.

·         Responsible for routine reviews of the customer and supplier master lists

·         Process all customer and supplier setup, tax and credit requests.

·         Perform routine customer and supplier audits in the Sage X3 ERP.

·         Communicate regularly with external and internal contacts.

·         Support the annual audit AP and AR requests

·         Assume ownership over the Supplier and Customer aging balances.

·         Manage the AP and AR staff and workload to ensure an accurate and efficient month end close.

·         Complete other duties as assigned by the company.

·         Responsible for month end and year end close.

Technical Skills Required

·         Sage X3, SAP or Oracle ERP.

·         Proficient in Microsoft Office applications and ERP Systems (Sage X3 preferred).

·         Strong oral, written, analytical and mathematical skills.

·         Strong time management, organizational and analytical skills.

·         Proven staff supervision and team leadership skills.

·         Deadline and detail oriented with ability to multitask.

·         Ability to research and solve problems quickly.

·         Ability to work independently.

·         Desire to develop leadership and technical skills.

·         Ability to work well under pressure in a fast pace and motivated environment.

Experience Required

·         Bachelor’s degree in accounting or finance required, CPA a plus.

·         Cosmetic industry experience a plus.

·         Hands-on ERP experience.

·         3+ years manufacturing accounting experience.

·         Budgeting and account reconciliation experience.

·         Excellent analytical skills with a strong focus on accuracy and attention to detail.

·         Excellent communication skills and high confidence in stating professional opinions.

·         Strong grasp of GAAP accounting and general accounting concepts.

·         Demonstrated ability to streamline and automate complex processes.

·         Financial Reporting and Analysis.

Physical Requirements

·         Physical ability to lift 10 pounds without restriction.

·         Ability to work irregular or extended hours, including weekends and nights if needed.

·         Willing to adjust schedule to meet month end close responsibilities.

·         Ability to walk long distances as needed.