Accounts Receivable/ Contracts Administrator

Are you ready to make a significant impact on our client's finance team? We are on the lookout for a dynamic individual to join us as an Accounts Receivable/Contracts Administrator. In this pivotal role, you will be responsible for efficiently managing our contractual obligations and accounts receivable operations. Your expertise will play a crucial role in achieving excellence in contract execution, seamless invoicing processes, and timely payment handling. By contributing to our financial health and ensuring compliance with legal standards, you will play a vital role in our success.

What a day in the life looks like:

• Manage the complete lifecycle of contracts, from drafting to negotiating, reviewing, and executing agreements, ensuring they meet company policies and legal requirements.
• Maintain meticulous contract documentation, tracking all correspondence, changes, and amendments.
• Oversee contract compliance, addressing any deviations and ensuring adherence to terms, conditions, and deadlines.
• Identify and mitigate potential risks and liabilities in contracts.
• Assess vendor performance to guarantee adherence to contract specifications and quality standards.
• Drive process improvements in contract management to boost efficiency and effectiveness.
• Compile detailed reports on contract status, spending, and performance indicators for management review.
• Issue invoices promptly and manage them in line with financial policies, while efficiently processing incoming payments.
• Reconcile the accounts receivable ledger to verify accurate recording of all transactions.
• Monitor customer accounts for inconsistencies such as non-payments or delays, and promptly address any irregularities.
• Generate regular receivables reports on a weekly and monthly basis.
• Cultivate positive customer relations and swiftly resolve any billing and payment discrepancies.
• Ensure meticulous record-keeping for all accounts receivable customers and adhere to financial policies during invoicing and collection processes.

• Proven experience in accounts receivable, contract administration, or a related field, preferably within the construction industry.
• Strong understanding of contractual terms and financial principles.
• Excellent organizational, negotiation, and communication skills.
• Ability to identify and resolve issues efficiently and effectively.
• Detail-oriented with a commitment to accuracy and the ability to manage multiple priorities.
• Proficiency in financial software and Microsoft Office Suite.

• A supportive and collaborative work environment.
• Opportunities for professional growth and development.
• Compensaton from $40,000 to $54,000/ annual depending on experience
• We are an ESOP.