Property Administrator

Property Administrative Assistant

Location: Houston, Texas

At Keen Realty Group, we are intent on building an amazing business with amazing people. We do this by being keenly aware of who we are and the struggles we help clients overcome. We live it every day, addressing the issues that are important head on. Through sharing our expertise with one another, we provide innovative and collaborative opportunities to succeed.

Who we are:

We deliver competent and professional property management services for commercial real estate owners. Our clients rely on us for peace of mind as we manage the details and complexities of each property with expertise and care. We are a group of people who care for each other and have authentic relationships that strive to make each other better in our personal and professional lives. Our culture attracts talent that stays for a long time…most have been with us since the inception of our company.

www.keenrealty.com

Who you are:

You are courteous, detail oriented, and very organized. Your strong customer service makes our clients feel confident with you as a part of our team. You are a person who can be flexible and adaptable to a new situation every day, a self-starter, and can compose a professional, grammatically correct email without assistance.

You will be proficient in Excel, Word, and Adobe. QuickBooks would be helpful but not necessarily required.

You are reliable and have your own transportation to run errands to the bank, post office or sometimes to one of our properties.

What you have (that we want):

You have the following knowledge and experience that supports your proficiency as a Property Administrative Assistant.

• Answer phones, take messages and transfer calls.
• Welcome guests and serve refreshments.
• Maintain various calendars.
• Interact with customers, vendors, and coworkers in a professional and courteous manner.
• Handle general day to day requests from tenants as requested by Property Manager.
• Maintain property, tenant, and client lists in Company Database.
• Assist with tenant rent collections.
• Assist in distributing monthly reports.
• Generate memos, letters, emails, and other documents as requested.
• Maintain tenant and vendor Certificates of Insurance and W9’s.
• Handle tenant requests and input into IMPAK maintenance work order system.
• Assist in bidding third party services throughout the portfolio.
• General office duties include distribution of mail, filing, copying, restocking office supplies, etc.
• Assist in drafting annual budgets and variance reports.
• Assist in preparing year-end operating expense reconciliations.

Here is what success looks like:

You will become a part of a growing Texas based company looking to gain market share in the commercial property management market in Texas.

• You will actively work to help the Property Managers and Accounting Team be successful.
• You will begin to have a working relationship with our clients who know and trust you.
• You will begin to have a knowledge of property management and what makes a good manager.
• With hard work and dedication, you would be considered to manage properties.

Here’s what you get from us:

Keen will pay you a competitive base salary and provide you with additional bonuses and commissions. The overall compensation is dependent upon your experience and skill level along with your performance.

• The starting compensation range is expected to be anywhere from $19 to $23 hourly.
• Employment during the first sixty (60) days is considered a probationary period for both the employee and Keen to evaluate each other. Upon successful completion of this probationary period, you are considered a permanent employee with all the rights and privileges employment provides.
• You will receive two weeks paid vacation along with specified number of personal days and paid holidays.
• After the required waiting period, we will offer health, vision, and dental insurance plans to you, and Keen will cover up to $500 per month towards those costs, depending on the plan(s) you participate in.
• You will have access to free covered parking in the Westchase area.
• You will get our support, experience, encouragement, and effort working alongside you.

In Commercial Real Estate, Expertise Matters.

If this position sounds like it has your name on it, we would love to meet you. Set up an interview today. Just remember…be your true, authentic self.

Keen Realty Group and subsidiary companies provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.