Senior Recording Specialist

Job Title: Senior Recording Specialist

Job Category: Non-Exempt

Department: Solidifi Title & Closing

Location: Silva Lane Office, Middletown, RI

Company URL: http://www.solidifi.com

About the Role

The Recording Department is responsible to ensure that all documents associated with each transaction are on record with the necessary county or municipality in a timely manner. Recorders must review through the transaction to ensure that fees are calculated accurately, all recording forms are present/fully completed, and that all documents are received/executed correctly. This requires a quality control check, recording fee verification, payment check requests for non-electronic submissions, and following up to ensure documents are recorded and returned. Members of the department must also be familiar with our electronic recording platform, Simplifile. The Recording Department is responsible for correcting rejections and communicating as needed with other parties, both internal & external, to ensure documents are re-submitted properly. As the recorded documents are received, the department is responsible for performing a final quality control check. If the documents are recorded incorrectly, the quality control check will be failed, and the documents will need to be re-recorded to correct any errors.

Responsibilities

• Conduct post-closing review of recordable documents to determine completeness, accuracy, and compliance with recording and legal guidelines
• Review, edit, and/or prepare necessary ancillary forms, complex deed forms, and other required county/state form prior to recording.
• Utilize necessary county/state online preparation & submission platforms as required (NYC ACRIS, Westchester PREP, Illinois MyDec, Arkansas ATAP, Minnesota eCRV, etc.).
• Review recording fees prior to submission to confirm correct amounts were collected at closing.
• Submit recordable documents either online or via mail to the appropriate county/municipality for recording within required timeframes for a multitude of products [Refinance, Purchase, Real Estate Owned (REO), CEMAs, Co-ops, HELOC, Assumption Loans, etc.].
• Review documents rejected for recording to then correct insufficiencies, including complex rejections, or seek assistance so resubmission can occur in a timely manner.
• Scan original recorded documents from mail-away submissions into the system and input recording information as needed.
• Ensure all emails & communications are answered within established timelines.
• Answer/respond to call center communication from county representatives, borrowers, etc.
• Assist with other administrative assignments & projects when required
• Performs other duties as assigned.

Skills and Expertise

• Three years title industry experience required
• High School Diploma required, University Degree or equivalent knowledge/experience preferred.
• Proficient with Microsoft Office Programs
• Capability to understand and operate successfully within an action-based workflow system
• Excellent verbal and written communication skills
• Positive attitude
• Strong attention to detail
• Ability to multi-task, working in a fast-paced, team-oriented work environment

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this job. They are not intended to be an exhaustive list of responsibilities, duties, and skills required.

About Solidifi

Solidifi is a leading network management services provider for the residential lending industry. Our platform combines proprietary technology and network management capabilities with tens of thousands of independent qualified field professionals to create an efficient marketplace for the provision of mortgage lending services. We are a leading independent provider of residential real estate appraisals and title, and settlement services. Our clients include top 100 mortgage lenders in the U.S. and some of the largest banks and insurance companies in North America. Solidifi is a wholly owned subsidiary of Real Matters (TSX: REAL). Visit www.solidifi.com for more information and stay connected with our latest news on LinkedIn.

Equal Opportunity Employer

Solidifi is an Equal Opportunity Employer; applicants are considered for all roles without regard to race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need. Please advise us at any point during the recruitment and selection process if you require accommodation. Solidifi is committed to compliance with all applicable legislation, including providing accommodation for applicants with disabilities.