Facilities Support Team Leader

Position: Facilities Support Team Leader
Reports to: Facilities & Grounds Director
Status: Full-Time (40 hours/week)
Classification: Non-Exempt

Description Summary
Work with the Facilities & Grounds Director to establish and maintain plans for the effective utilization and care of church facilities, keeping in mind the purpose of the facilities which is to support the ministries and events that occur in the facilities.

Lead the Facilities Support Team in their work and ministry; create opportunities for ministry partners to serve and build an effective team of ministry partners to serve.

*Note: This position requires PV Membership.

Job Responsibilities
Personnel & Ministries Support:
1. With the Facilities & Grounds Director and following the interview and hiring processes, hire and train new Facilities Support Team members.
2. Establish and review regularly with the team that the teams purpose is to provide support to ministries and to serve people who are using facilities with a Christ-like spirit.
3. Reach out to staff and ministry leaders to extend support and confirm needs when issues arise.
4. Develop and lead the Facilities Support Team which includes periodic training in the following areas:
a. General responsibilities of their positions as defined in their job descriptions.
b. Use of chemicals per OSHA standards.
c. Proper use of equipment.
d. Emergency response plans and responding to the emergency panel.
e. Location of circuit breakers and elevator systems shut-off.
5. Maintain and update as needed the training documents and checklists for Facilities Support Team members to reference.
6. Best practices to encourage and enable ministry partners to serve.
7. Create and oversee the Facilities Support Team work schedule; adjust when needed for team members absences to ensure all shifts are covered and for special events that require additional support; assign special duties such as laundry and periodic special cleaning.
8. Review and approve timesheets/records for each pay period; ensure special pay is noted for outside events.
9. With the Facilities & Grounds Director, complete the scheduled reviews/evaluations of job performance as established by the Churchs HR Team.
10. Work alongside team members for a minimum of 10 hours per week.

Outside Cleaning Company:
1. With the Facilities & Grounds Director, establish the schedule for the professional cleaning service and the expectations for a well-cleaned facility.
2. Establish a regular walkthrough the building to check on the effectiveness of the work by the cleaning company representatives.
3. Communicate with the company manager regularly to report satisfaction and/or suggestions for improvement or special events that might require additional services.
4. Report any ongoing concerns to the Facilities & Grounds Director.
5. Work with the Facilities & Grounds Director to go through a bidding process every three years or at a time when the professional cleaning company is not meeting the standards established in the contract on a consistent basis.

Community Service Participants:
1. Receive requests and communicate them to the Facilities & Grounds Director to determine whether a requestor should be permitted to serve.
2. Establish the work to be done by the requestor and the schedule.
3. Always schedule the requestor to work alongside another team member. Any exceptions require the approval of the Director.
4. Keep track of service hours and monitor their work.
5. Be a disciple to them in order to point them to a relationship with Christ; encourage the support team members they are working with to do the same.

Budgeting & Spending/Administrative:
1. Work with the Facilities & Grounds Director to establish the budget for the professional cleaning company.
2. Develop the budget for custodial supplies and any equipment that needs to be replaced or added.
3. Ensure that products purchased from various vendors are at the best prices possible; research alternatives for better pricing.
4. Ensure an appropriate level of custodial supplies is maintained; provide an order list to the PV staff member responsible for ordering supplies.
5. Follow the purchasing guidelines as outlined in the Financial Policies of the Church.
6. Schedule HVAC per the activities scheduled in the building.

Qualifications / Job Skills
Good communication skills both written and oral with differing people and personality types
Basic organizational and management skills
Strong people skills; must be a good listener and problem solver
Friendly/approachable/hospitable
Must be willing to change and be very flexible
Basic computer skills
Willingness to learn new applications
Good knowledge of industrial cleaning procedures and proper use of chemicals
Confidentiality/trustworthy
Sense of calling for the position
Chemistry that will work well with immediate supervisor

Education / Experience
Proven record of employee or volunteer supervision.
Facilities cleaning experience (minimum of one year).
Use of industrial cleaning products and procedures.
High school diploma or equivalent.