HRIS | Payroll Specialist

TransChicago Truck Group is a leader in truck and truck related products and services. Our mission is to continually seek better ways of doing business. To differentiate ourselves from our competitors. All our activities are structured to recognize and exceed the expectations of our customers.

What you will be doing

Are you a payroll professional seeking a new challenge? We're looking for a Payroll & HRIS Specialist to join our dynamic Human Resources team.

TransChicago Truck Group is looking for an experienced, highly technical Payroll & HRIS Specialist to manage our payroll processes. The ideal candidate will be responsible for overseeing and managing all aspects of the payroll process, ensuring accuracy, compliance, and timeliness. You will be the go-to person for all payroll-related tasks, ensuring accuracy, compliance, and timely delivery for our high volume, fast-paced work environment. This role will play a crucial role in maintaining positive employee relations through efficient payroll operations. They will be a core member of the team who will collaborate with leadership to improve policies and processes while also being an inspiring partner and resource to the rest of the Company.

What you need to succeed (Skills)

• Ownership of entire payroll processing, multi-state, (semi-monthly & weekly), including posting to the GL.
• Prepare and post assigned journal entries for payroll and month end closing.
• Monthly account reconciliations for all payroll related accounts.
• Prepare payroll reports as requested for budget and audits.
• Drive improvements and efficiency by partnering with HR and other organizations to establish best-in-class processes for payroll and related programs.
• Prepare documents for retirement processing for salary, union employees and pension with yearly audits
• Month end payroll journal entries.

HRIS:

• Work with HRIS software to ensure all aspects are fully functional and operational.
• Collaborate with key stakeholders to identify HR technology needs and enhancements
• Lead the implementation and integration of HRIS modules and updates
• Provide ongoing support and troubleshooting for HRIS users
• Streamline HR processes through the effective use of HR technology
• Identify opportunities for automation and efficiency improvements
• Develop and generate regular reports for HR and leadership, providing insights into key HR metrics
• Utilize data analytics to inform decision-making and identify trends.
• Trains staff on report generation and provides analytical support on ad hoc projects and requests
• Ensure HRIS compliance with data protection regulations and company policies.
• Collaborate with IT and security teams to maintain the security and confidentiality of HRIS data.
• Drives the vendor relationship with all HR system vendors, manages project timeline, budget, risks and scope, maintains project documentation, produces status reports and communicates status to management.

Compliance:

• Ensure all payroll processes comply with legal requirements and company policies.
• Stay up to date on latest payroll trends, best practices, and new technologies in payroll systems.
• Manage various annual audits of Workers' Compensation, Union Benefits and 401k.
• Utilize related external systems to help create payroll cycle.
• Import data containing other earnings and deductions.
• Review and resolve any payroll exceptions prior to processing payroll.
• Assist with documenting procedures and controls.

Education/Experience:

• BA/BS degree in accounting, human resources, computer science or related experience.
• Certification in Payroll Management (CPP), PHR or SPHR a plus.
• 5+ years equivalent experience in payroll, including experience managing multi-state payrolls, and accounting functions, preferably with ADP product knowledge.
• 5+ years with hands-on HRIS and compensation/payroll experience with at least 1 year in a supervisory position
• 5+ years of ADP WFN administration experience with additional experience in modules such as Payroll, Time & Attendance, Performance Management, Leave Management, Reporting, etc.
• Progressive experience in a payroll/accounting position working under minimal supervision to process a multi-state payroll for 500+ employees.

Why You will Love Trans Chicago Truck Group

Many of our jobs come with great benefits-including healthcare, ways to save for the future, and opportunities for career advancement.

• Earn Vacation over the course of your first year + Holidays + Sick Days

• Full Health Insurance (medical, dental, vision)
• One on-call day per week will be mandatory. Bonuses paid for responding to issues during on-call rotation.
• Career Advancement. We are strong believers in continual training and development for our people. Your success is our success.
• Company Paid life insurance.
• Short-Term and Long-Term Disability
• 401(k) option

How to Get Started

You can begin by applying above or visit us at Careers- TransChicago Truck Group

Stay Connected With Us

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TransChicago Truck Group is committed to a diverse and inclusive workplace. TransChicago is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.