Administrative Assistant

Signature Staffing

Harrisburg, PA

$18 to $20 Hourly
Full-Time

Job Description

Technologically advanced, progressive, employee focused, highly rewarded company in Harrisburg is looking for a professional Administrative Assistant to join their team ASAP! Hybrid position, 3 days in office, M-Thursday 8am-5pm, Fridays 8am-noon, Temp-to-Hire, $18-$20/hr. Let us know if you are interested!

Welcome guests, answer and direct incoming calls, distributes mail, manages supplies, and provides administrative support to staff. Independent judgement is required to plan, prioritize and organize different tasks throughout each day.

Essential Duties:

Enter data accurately into project management system
Finalize / bind / scan reports, compile submissions, ensure submissions are delivered (in-person or via mail) on time
Provide administrative support to staff as required; word processing, documentation and correspondence preparation, submissions, etc.
Assists with other related clerical duties such as photocopying, faxing, filing and collating
Function as a backup for other administrative professionals within the group and support teaming activities
Monitor / order office supplies monthly
Monitor office equipment, schedule service as needed
Schedules and coordinates office meetings and events
Answer / direct phone calls to staff using a multi-line system
Sort / distribute mail / shipments, prepare outgoing mail
Greet / assist clients

Qualifications:

Written and verbal communication skills, in both internal and client-facing settings
Proficient in Microsoft Office, Adobe, Internet Explorer/Google Chrome, Deltek Ajera (a plus)
Knowledge of administrative and clerical procedures
Exceptionally well-organized / detailed, with the ability to manage / prioritize multiple tasks
Ability to maintain a professional persona with flexibility, collaboration and a client focus
Required: High school diploma or equivalent with one year of administrative experience
Valid Driver’s License and reliable transportation

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Hybrid Position – Routinely in the office Tuesday – Thursday (Mondays and Fridays are dependent upon project related work but typically are WFH)
Monday – Thursday 9-hour shift / Friday 8:00 am – 12:00 pm

Physical Demands:

This is largely a sedentary role; however, some lifting is required with larger submissions (multiple plan sets / reports being delivered to Township/County/mail). This would require the ability to lift and must be able to walk up two flights of stairs.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.