Payroll Accounting Assistant (735794)

Job Title: Part-time Payroll Accounting Assistant

Location: Wellesley, MA, 02481

Duration: 3+ Months (Potential for Extension)

Work Schedule: 18 hours per week (Mondays, Wednesdays, Fridays)

Position Overview:

We are seeking an enthusiastic individual to join our dynamic and inclusive educational community as a part-time Payroll Accounting Assistant. This non-unit position, without benefits, will play a crucial role in supporting the Payroll Department's daily operations. The ideal candidate will thrive in a diverse environment and possess a strong commitment to accuracy and confidentiality.

Key Responsibilities:

• Assist in reconciling bi-weekly payroll by cross-referencing entered amounts with control reports.
• Conduct weekly predictive reports to preemptively identify and rectify discrepancies before payroll processing.
• Review and process miscellaneous payment requests such as compensation forms, stipends, and expense reimbursements.
• Monitor timesheet submissions, addressing any errors promptly.
• Aid in employee setup within the HR/CMS State payroll system.
• Collaborate with the Payroll Administrator to facilitate Contracted Adjunct Faculty payments.
• Verify labor charges against departmental accounting strings, special project codes, and grant codes through predictive reporting.
• Rectify accounting discrepancies utilizing the client State accounting system.
• Provide assistance to employees regarding timesheets and Self-Service inquiries.
• Fulfill other duties as assigned.

Required Qualifications:

• Associate degree or higher, with a minimum of three years' experience in accounting/accounts payable, or equivalent combination of education and experience.
• Proficiency in Microsoft Office suite (Word, Excel, Access, Outlook).
• Strong aptitude for utilizing computer applications to input accurate records, generate reports, and manipulate data for complex accounting tasks.
• Excellent oral and written communication skills, along with interpersonal abilities.
• Demonstrated ability to meet deadlines, handle confidential data, and maintain precision in numerical tasks.
• Capacity to work independently in a fast-paced, deadline-oriented environment.

Preferred Qualifications:

• Commitment to the principles of Affirmative Action and workforce diversity.
• Previous experience in a diverse work environment, with a dedication to supporting underserved students.
• Familiarity with payroll processes or similar accounts payable/accounting systems.
• Knowledge of HR/CMS PeopleSoft/Oracle and the client State accounting system.
• Experience within Higher Education settings.
• Proficiency in Excel formulas and pivot tables.

If you meet these qualifications and are eager to contribute to our community, we encourage you to apply for this position.