Events Coordinator - Hybrid (San Marcos CA)

ABOUT AVOYA

At Avoya Travel, we’re reimagining the way people plan and book vacations. Through our patented platform and business model, we connect travelers with travel experts to bring vacation dreams to life. With specialized brand and destination knowledge paired with exclusive deals and high-tech, high-touch customer service, Avoya is one of the largest and fastest growing travel companies in North America. Our number one goal is to enrich our lives through unique travel experiences.

Our team members are united in their enthusiasm for enriching the lives of others, passion for travel and exploration in their own lives, and commitment to achieve remarkable results. Avoya offers employees a comprehensive pay and benefits package, frequent learning and development events, flexible hybrid and remote work opportunities, generous travel incentives, and a work hard, play hard culture. With wellness and work/life balance at the forefront, Avoya Travel will empower you to flourish in the ultra-rewarding travel industry and most importantly HAVE FUN while doing it.

Avoya is seeking new talent to join our amazing team and seeks qualified candidates that thrive in innovative, collaborative environments.

ABOUT THE OPPORTUNITY

Avoya Travel is hiring a full-time Events Coordinator position.

We are seeking a dynamic and experienced Events Coordinator to join our team in the travel industry. The Events Coordinator will work to support the growth and implementation of Avoya Travel events, which foster both supplier partnerships and Avoya Network relationships. The Events Coordinator will be responsible for supporting the planning and execution of major company events, overseeing webinar scheduling, broadcasts, registration website creation, registration tracking, and additional duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITES

• Responsible for the event website creation, registration tracking, payments, and communication with the Avoya Travel Independent Agency Network for various Avoya events
• Responsible for the communication, scheduling, creation, and facilitation of professional development and educational opportunities via webinar broadcasts with the Independent Agency Network
• Assist in the coordination of Company Events including the annual Avoya Travel Conference and the Avoya Travel Land Forum (both virtual and in-person); in-office employee, Independent Agency Network, and Supplier events; Independent Agency Network events; and other small-scale tradeshow/conferences.
• Track virtual broadcast attendance.
• Track and support the coordination event and professional development plans per preferred supplier’s partnerships (over 80+ brands)
• Assist the coordination of schedules, budgets, and event logistics, including venue coordination, attendee registration, gathering presentation materials, and collecting post-event feedback with supervision.
• Assist internal Departments (Promotions, Strategic Partnerships, and Public Relations) to help produce educational opportunities to enhance and continue the education and growth of the Independent Agency Network
• Collaborate with and support the Department with various events and projects.
• Assist with other tasks and/or special projects as required.

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES

• Must be highly organized and have a strong attention to detail.
• Holds the ability to multi-task and work in a fast-paced, changing environment.
• Excellent time management, interpersonal and communication skills, both written and verbal
• Must have the ability to communicate clearly and directly with Corporate Executives, travel partners, and Independent Agency Network using a positive, clear speaking voice.
• Strong computer systems skills including Excel, PowerPoint, Word, Event software Zoom Webinars
• Technical skills with event management platforms such as Swoogo, Accelevents, Cvent, preferred.
• Ability to handle situations in a calm, professional manner and think quickly on their feet.
• Team player and is able to collaborate effectively with other Departments.
• Ability to work a flexible schedule.
• Presents a professional and tidy appearance (virtually or in person) while conducting educational sessions, calls, and/or meetings (when cameras are on).
• Employees who work from home (part-time, full-time, or on occasion)must be able to meet performance standards and department requirements in a productive and professional environment.
  1. This includes the ability to work with little or no distraction(s), consistent internet connectivity, regular and ongoing communication with supervisor(s), reliable childcare and/or eldercare (if applicable), and depending on the role, the ability to discuss and protect all confidential information (company or people related).

EXPERIENCE AND/OR EDUCATION

• 2+ years of experience working in a similar role.
• Preferred completion of a four (4) year college degree in Business, Marketing, Project Management, or a similar field.

PHYSICAL REQUIREMENTS

• Initial setting up of receiving laptop, monitor, keyboard, headset, and mouse, less than 5lbs.
• Stationary periods of working from a computer (ability to type, read, review, write, etc.).
• If sitting at a desk, ability to sit for prolonged periods of time within an 8-hour workday.

• Ability to occasionally lift, carry, push, or pull up to 50 pounds with assistance.

• Ability to speak English clearly, in a friendly manner, and at an appropriate volume over the company’s provided phone system.
  

Avoya Travel offers competitive pay, flexible work schedules (we offer in-office, hybrid, and remote roles), affordable health benefits (medical, dental, vision) and a wide variety of ancillary benefits (pet insurance, life insurance, LTD, accident, and legal coverages, etc.) that full-time employees can begin using the 1st of the month after date of hire (no-30 day wait)! We also offer a 401(k)-retirement plan with employer match and employee discounts on travel.

For those hired to work in an in-office or hybrid role, you’ll enjoy our beautiful San Marcos “Innovation Center”, a work environment that offers a casual dress code, stand-up desks, complimentary snacks and beverages, employee arcade, and a wellness- relaxation room.

Our company values diversity in its workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.

We use E-Verify, conduct professional references, and conduct criminal background checks and require an Arbitration Agreements as a condition of employment.