HR Assistant

NKSFB, LLC is the largest business management firm in the country, with more than 650 employees working from seven offices in the Los Angeles and New York City area. We work alongside the world’s top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers, offering a sophisticated range of concierge-style services to meet their lifestyle management needs.

Position Title: HR Assistant

Reports To: Director of HR Operations 

Department: Human Resources

Location: Westwood

Your Role: This role will be responsible for performing a variety of administrative duties to support the Human Resources Department. Reporting to the Director of HR Operations, the HR Assistant will help with payroll, benefits, trainings, and operational tasks. This role will be vital in ensuring the day-to-day operations of the department to run smoothly, and efficiently.

What Will You Do?

• HR Operations
  • Assist with the day-to-day operations of the HR Department
  • Maintain employee data in the Firm’s HR Information System, and employee personnel files
  • Process onboarding new hires and terminations
  • Monitor the HR inbox for employee questions related to compliance and policies
  • Perform ad-hoc reports and audits on employee data and records
• Benefits
  • Enroll and terminate employees from benefit plans and programs
  • Schedule New Hire Benefits Orientations
  • Assist with monitoring the Benefits Inbox
• Payroll
  • Assist with manual data entry upon hire
  • Perform regular data audits
  • Assist Payroll Manager each pay period with reviewing and handling payroll service tickets
• Training
  • Conduct and assist with New Hire Orientation
  • Prepare physical materials for in-person trainings
  • Coordinate with the Learning and Development Manager with any back-end needs for trainings
• Administration
  • Calendar monthly team meetings
  • Assist with backup reception duties on occasion
  • Process incoming department mail
  • Prepare documents and memos when needed
  • Support HR department in various ad-hoc projects throughout the year (e.g. open enrollment, performance reviews, employee surveys, etc.)
  • Perform other related duties as assigned

What Do you Need to Succeed?

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills:

• Competency in Microsoft applications including Word, Excel and Outlook.
• Self-motivated with excellent organization skills
• Strong verbal and written communication skills a must
• Attention to detail and ability to multi-task is an asset
• Strong organizational and problem-solving skills
• Exceptional interpersonal skills
• Friendly and professional demeanor
• Ability to work well with a team and pitch in when needed

 Education and Experience Requirements:

• High School Diploma

Physical Demands and Work Environment:

• Standing, walking, crouching, and regular lifting up to 15 pounds.
• Frequent use of hands and reaching with hands and arms.
• Regularly talking, hearing, seeing, and sitting.
• Moderate to loud noise level.
• Risk of electrical shock.

Salary Range: The salary range for this role is $55,000-$65,000 and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications, and location. 

What We Offer: NKSFB offers a great variety of benefits and perks to our employees. Some of these include:

• Medical, Dental and Vision coverage
• Flexible Spending Account
• Basic Life and AD&D
• Voluntary Life and AD&D
• Long Term Disability
• Voluntary Critical Illness and Cancer, Hospital Indemnity and Accident Coverage
• Genetic Screening and Cancer Support
• Pet Insurance
• Accrue 15 PTO days annually
• 401k, Match and Profit Sharing Plan
• 10 Paid Holidays and 1 Floating Holiday

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Employees may also perform other duties as assigned.

NKSFB, LLC is an Equal Opportunity Employer and is committed to diversity and inclusion. If you’re a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at staffing@nksfb.com.

We collect your personal information when you apply for employment at NKSFB, LLC. To learn more about our data privacy practices, please view our Employee Privacy Policy.