Accounts Payable Clerk

ACCOUNTS PAYABLE CLERK JOB SUMMARY

This position is accountable for performing accounting operations including the production of periodic payable reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company’s reported financial results, and ensure that reported results comply with generally accepted accounting principles.

ACCOUNTS PAYABLE CLERK RESPONSIBILITIES

• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts payables’ data.
• Process accounts and incoming invoices in compliance with financial policies and procedures.
• Codes such items as invoices, vouchers, expense reports, and check requests.
• Receive and distribute incoming accounts payable invoices and related documents for approval.
• Ensure that approvals, when required are completed.
• Schedule invoices for payment by vouching to purchase order and receiver inputs into data processing system.
• Code invoices / correct coding errors as the need arises, input into data processing system.
• Research and resolve invoice discrepancies and issues.
• Review for sales tax and accrue where necessary.
• Provide essential support to the company by ensuring that employees and vendors are paid properly and on time.
• Reconcile the accounts payable to ensure that all payments are accounted for and properly posted.
• Monitor accounts to ensure payments are up to date.
• Correspond with vendors and respond to payable inquiries.
• Assist with reconciliation of company credit cards monthly.
• Provide supporting documentation for audits.
• Maintain accurate historical records.
• Maintain confidentiality of organizational information.
• Perform Other duties as assigned.

ACCOUNTS PAYABLE CLERK PHYSICAL / MENTAL REQUIREMENTS

The employee must be able to perform the essential functions of the job with or without reasonable workplace accommodation. The individual must also be able to wear and properly utilize appropriate personal protective equipment (PPE) to work or visit within areas where it is required.

In addition, the Employee must also be capable of:

• Walking, stepping, climbing, or otherwise moving from one location on the job site to another,
• Standing, stooping, kneeling, squatting, reaching, climbing, or sitting for long periods of time.
• Repetitive movements by feet, shoulders, arms, wrists, hands, and back in the performance of work
• The physical demands described here are representative of those employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• This position operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

The Company expects and requires all employees to observe and fulfill all safety responsibilities as outlined in workplace safety training and actively work toward maintaining a safe workplace. Failure to do so can result in disciplinary action, up to and including termination of employment. Regular attendance and punctuality are required of all employees.

ACCOUNTS PAYABLE CLERK EXPERIENCE & QUALIFICATIONS

• An associate degree in a related field is preferred but not required, or previous AP experience in the construction, manufacturing, or other relevant or similar industry.
• 1-3 years of accounts payable experience; or equivalent general accounting experience; or equivalent combination of experience, education, and/or training that provides the necessary skills, knowledge, and abilities.
• Proficient Microsoft Office skills required, including Word, Excel, Outlook, and Internet Explorer.
• Sage Software experience would be a benefit but not required.
• Ability to prioritize multiple work assignments and complete work to articulated deadlines based on team needs.
• Demonstrated successful ability to build positive partnerships and work collaboratively with Project Team, Vendors, Customers, Employees, and Subcontractors.
• Excellent verbal and written communication, customer service, time management, and organizational skills.
• Competencies: stress management/composure, communication proficiency, teamwork, results-driven.

ACCOUNTS PAYABLE CLERK WORK SCHEDULE

Monday – Friday 8:00am – 5:00pm

Hybrid Remote Work Environment two days per week (upon successful transition to permanent employee)

Regular attendance and punctuality are required of all employees.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

BENEFITS

· Competitive Salary.

· Comprehensive Benefits (medical, dental, vision, life, FSA).

o (Upon successful transition to permanent employee)

· 401(k)/Retirement Savings.

o (Upon successful transition to permanent employee)

· Friendly Work Environment.

· Paid-Time off/Holidays.

· Career Path Opportunities

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