Accounts Payable Specialist - Child Welfare

Do you enjoy helping others? Would you like a career that provides you an opportunity to help families and to make a difference in the lives of children? Join us in creating a brighter future for children and their families.

At Kids Central we believe every child deserves to grow up in a safe and loving home that provides a path to a bright future. However sometimes children, and their families, need additional support to ensure their safety and well-being. That is where we step in.

The Accounts Payable Specialist is responsible for processing accounts payable and related purchasing functions, including payments to clients, caregivers, service providers, and vendors. This position enters and verifies service data into Florida Safe Families Network (FSFN) and invoice data into accounts payable module of Dynamics Business Central.

ESSENTIAL FUNCTIONS:

• Prepares, tracks, and maintains control of all requisitions and purchase orders; issues purchase order numbers after verifying appropriate approvals are documented
• Routes invoices to the employee(s) that can validate the payment obligation by verifying the goods or services were received and the quantity, quality, and price are correct.
• Codes and enters invoice data into the accounts payable module and research invoices as needed
• Manages tickler file of invoices received, routed, and approved to ensure correct payment schedules
• Processes payments selected and approved by the Assistant Director of Finance
• Prepares and mails checks and remittance notices
• Matches invoices to receiving, purchasing, and payment documents
• Reviews and approves FSFN service line data for licensed placement settings
• Verifies and enters FSFN data for non-placement service lines
• Manages annual, monthly, and weekly accounts payable schedules for payments made to clients and caregivers
• Responds to vendor inquiries on status of accounts payables and FSFN related payments
• Prepares logs and/or reports; performs various month-end closing procedures related to payables
• Responsible for tracking recoupment balances and applying them to applicable balances due
• Assists with inquiries from funders, external auditors, and special requests for payables information
• Performs other duties as assigned

This list of functions is not intended to be exhaustive. Kids Central reserves the right to revise this job description as needed to comply with actual job requirements.

QUALIFICATIONS:

Education/Experience

Associates Degree with emphasis in accounting and 1 year of bookkeeping/accounting experience or three years bookkeeping/accounting experience if no Associates Degree

Licensure/Certifications

Ability to Pass a Level II Background Check

Valid Florida driver’s license and insurable by agency’s current insurance carrier

KNOWLEDGE, SKILLS & ABILITIES:

• Ability to meet Organizational Required Competency standards
• Excellent customer service skills
• Proficiency in Microsoft Office Suite (Excel, Word and Outlook) and Solomon
• Good communications skills (verbal and written)
• Excellent organizational skills
• Excellent attention to detail
• Ability to safely operate a motor vehicle
• Ability to lift 5 -20 pounds

WORK ENVIRONMENT AND PHYSICAL DEMANDS

This job regularly operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move objects up to 5 pounds and occasionally lift and/or move objects up to 10 pounds. Repetitive motion is also required. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.