Human Resources and Office Administrative Assistant

Promise Early Education Center

Lewiston, ME

Expired: April 08, 2024 Applications are no longer accepted.

Vision , Medical , Dental , Paid Time Off , Life Insurance , Retirement
Full-Time

Job Description

Company Info

$2000.00 Hiring Bonus

Annual Retention Bonus

Annual Merit Bonus

Annual Cost of Living Increase

Fully Benefitted with Insurance, Paid Time off, Paid Holidays and 403(b)

We will also pay for you to continue with your education by paying for classes!

PROMISE's Administrative Assistant is responsible to support and assist the smooth day-to-day operations of Head Start's administrative office. The ideal person will be organized, detail oriented, friendly and be able to mange multiple projects at a time.

Essential Responsibilities:

Provide office support including correspondence, scheduling, records, supplies, data entry, mail processing, and vendor/contractor relationship
Maintain inventory of office supplies ordering materials as needed
Support staff with general office tasks
Maintain and update website and social media
Operate and manage upkeep of office equipment, excluding computer and equipment, i.e. postage machine, fax, copiers, phones
Work closely with the Director and administrative staff on operational issues
Submit reports and documentation to state and federal agencies as required by Director and HR Manager
Prepare documents for agency meetings and attend as required. Responsible for creation of agenda and minutes
As necessary, schedule, prepare materials and complete mailings for meetings, events or other projects
Coordinate travel and accommodations, hire catering services and rentals, order special supplies, and help prepare facility space
Answer and route phone calls, handle inquiries, requests for information and greet visitors
Greet visitors and direct them to staff they seek ensuring they sign
HR support-including data entry, recruiting, onboarding and orientation
Other office and HR duties as assigned

Qualification Requirements-

3+ years of hands-on administrative experience, associates degree in business preferred. At minimum a High School Diploma or Equivalent
Computer proficiency is essential, including Microsoft Office, Excel, and Word.
Website, marketing and social media experience
Strong communications skills and business acumen required, including solid writing skills
Must be detail oriented, highly motivated with ability to follow through with multiple tasks simultaneously
Ability to work independently, set priorities, and complete work accurately and on time
Flexibility and willingness to help when and where needed as part of a team
General HR knowledge preferred but willing to train

Benefits

Medical Vision and Dental Insurance
Life and Short Term Disability
403(b) retirement with agency contribution
Paid Time Off
13 paid holidays annually
Tuition Assistance

Promise Early Education Center (PROMISE) promotes the positive growth of children, families, and staff. PROMISE provides early education/Pre-K services, full and part year, to children age 6 weeks to 5 years through home based and center programming in nine locations throughout Androscoggin County. Head Start recognizes that parents are children's first and most important teachers. Caring, professional educators' partner with families providing information, education and support helping to ensure children enter school ready to learn.

Human Resources and Office Administrative Assistant

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