Administrative Supervisor

A prestigious international legal firm is seeking someone to be their point person for their Dallas office. Will handle facilitation between staff and attorneys, assisting with onboarding

Tons of perks + benefits + Hybrid in office/WFH work schedule!

Salary: 95K

The Administrative Supervisor, under the direction of the Senior Manager of Business Operations, oversees the day-to-day operations of assigned departments for the local office and has a lead role in coordinating Firmwide initiatives and activities.

In this capacity, the Administrative Supervisor will:

• Provide supervision and guidance regarding the workflow, resources, and priorities in assigned functions

• Manage the workflow, resources, and priorities in assigned functions;

• Oversee and perform daily administrative operations and services for local departments including Client Service Specialists, Paralegals, Office Services, Records, Facilities and/or Reception;

• Execute the Firm’s initiatives and operations at the local level, such as office implementations, projects, programs, and events including but not limited to moves, maintenance, security, and resource management activities;

• Plan and execute office events;

• Participate in the hiring process for administrative staff including the interview process;

• Participate in budget control and maintenance in assigned departments;

• Act as an administrative liaison with internal parties and external resources; Maintain vendor relationships;

• Maintain accurate administrative files, spreadsheets, and databases; Generate reports and presentations;

• Update processes and systems concerning office moves, staffing changes, and other office transactions; Assist with budget control maintenance;

• Assist in the coordination of orientation schedules of associates and staff and provide overall assistance to integrate associates and staff into the office and the Firm;

• Assist with related events/activities, as needed;

• Work beyond scheduled hours as required; and

• Handle additional related projects as necessary.

Proficiencies:

• Advanced proficiency in Microsoft Office Suite;

• Fundamental proficiency in planning, allocating, and reconciling an operations budget;

• Fundamental to Advanced knowledge of office administration and services procedures and best practices, preferably in a legal environment;

• Fundamental knowledge of records management, preferably in a legal environment;

• Fundamental knowledge of facilities procedures and best practices;

• Fundamental knowledge of reception procedures and best practices; and

• Fundamental knowledge of office management and procedures (preferred).

Qualifications:

• Bachelor’s degree (preferred);

• At least 2 years of supervisory experience (preferred); and

• At least 6 years of experience in a professional services or legal environment (required).