Director of Finance & Operations

JOB SUMMARY:
Provide overall management of the agency office in fiscal matters and as required for program compliance; to direct and perform all accounting duties related to the needs of the Literacy Coalition, to oversee the insurance and workers' compensation policies, grant tracking and reimbursements, conduct new employee orientation and oversee background screening and assist the Chief Executive Officer with other duties as assigned. Work schedule is as follows: Monday through Friday 9:00 a.m. - 5:00 p.m., with occasional evening or weekend work.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Assists the Chief Executive Officer in implementing the agency's Strategic Plan and providing quarterly updates for the Board of Directors
• Initiates/reviews/edits/revises agency policy manuals in coordination with the Chief Executive Officer and Board of Directors
• Provide monthly and quarterly financial reports as required by the CEO and Board of Directors
• Work cooperatively with other staff to assist in database management and in providing program deliverables for grant management
• Manages insurance portfolio
• Conducts new employee orientation and oversees background screening of employees.
• Prepares bills for payment, including coding them according to grant and program, and cuts checks.
• Prepares invoices for receivables billings, including coding them according to grant and program, and records bank deposits.
• Reconciles bank accounts.
• Assembles time sheets, processes payroll, and records payroll in accounting system.
• Transfers donations and in-kind contributions that are recorded in the donor database into the accounting system.
• Records depreciation on a monthly basis.
• Prepares grant reimbursement materials and reviews submissions to funders.
• Enters all financial data into accounting system, as appropriate.
• Prepares, reviews, and analyzes all financial statements.
• Prepares materials to assist auditors for the Coalition and for program funders.
• Prepares annual budget with direction from Chief Executive Officer and Board Finance Committee
• Assists grant proposals and follow-up reports.
• Monitors programs for compliance with funder requirements
• Participates in staff development programs and works with other staff members to form a positive, supportive team atmosphere.
• Ensures confidentiality of privileged information.
• Maintains adherence to all company policies and procedures, including agency safety requirements.
• Must work the days and hours to perform all assigned responsibilities and tasks, and be punctual and timely in meeting all performance requirements, including but not limited to, attendance standards and work deadlines.
• Must maintain courteous, professional and effective working relationships with employees and clients of the organization.
• Assists the Chief Executive Officer with other assignments and additional duties as needed.

SUPERVISES:
Operations & Fiscal Coordinator

POSITION RELATIONSHIPS:
The position requires daily contact with the Chief Executive Officer and occasional contact with the Board of Directors, Executive Committee, and Finance Committee. Frequent contact is needed with the payroll service, database and financial software provider and other vendors as necessary.

POSITION REQUIREMENTS:
• Experience in the accounting field required, preferably fund or non-profit accounting.
• Bachelor's degree in accounting or finance, CPA preferred.
• Ability to work as a team leader.
• Excellent accounting, communications, and organizational skills required.
• Must have intermediate to high-level experience in Microsoft Word and Excel.
• Experience using Blackbaud's Financial Edge, highly preferred
• Knowledge of Blackbaud's Raiser's Edge is helpful.
• Excellent computer knowledge and skills required.
• Effective, active listening skills
• Demonstrated ability to collaborate with community stakeholders, including funders and the public at large.
• Ability and willingness to participate in ongoing professional development activities in order to keep current on new developments in the field and to enhance skills already maintained.
• Position requires travel in the local area. Must have a reliable vehicle, and requires maintaining a valid Florida State driver's license with a satisfactory driving record and eligibility for coverage under any applicable agency insurance.

SPECIAL REQUIREMENTS AND PHYSICAL DEMANDS:
• Requires safely lifting or moving up to 25 lbs. on an occasional basis, for example movement of materials or notebooks.
• Regular requirement to sit for long periods of time, with some standing, walking, bending, pushing or pulling.
• Noise level is usually quiet to moderate.

EQUIPMENT:
Telephone, fax, copy machine, computer, calculator.