Payroll Analyst (Fiscal Analyst 3 In-Training)

Salary: $44,400.00 - $69,072.00 Annually

Location : Olympia Main Campus, WA

Job Type: Full-time

Remote Employment: Flexible/Hybrid

Job Number: 00016134

Division: Human Resources

Department: Human Resource Office(103)

Opening Date: 04/03/2024

Our Opportunity

*For priority consideration, please submit applications by Monday, April 22, 2024.*

(SPSCC) seeks highly motivated and qualified candidates for the position of Payroll Analyst (Fiscal Analyst 3 In-Training). This is an in-training opportunity and may be hired as a Fiscal Analyst 2 or a Fiscal Analyst 3 depending on qualifications.

The Fiscal Analyst 3 In-Training reports directly to the Executive Human Resources Officer and is one of a team of seven in the Human Resources Office. The Fiscal Analyst prepares and maintains payroll records, compiles and ensures the accuracy of reports and takes corrective action as necessary to correct errors. The Fiscal Analyst Interprets varying institutional, state and federal regulations and applies those to the payroll function. The Fiscal Analyst works with college departments to resolve payroll questions and problems.

If hired into a Fiscal Analyst 2, the employee will begin a training plan to move into a Fiscal Analyst 3 upon gaining experience and expertise, completing key competencies, and mastering upper level duties which will be evaluated by both the Executive Director and Assistant Director as outlined in the job description.

South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of anti racist policy development coupled with the skills to eliminate barriers that harm underrepresented people is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.

And if that isn't enough? We also offer:

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs
• Fine dining in the , offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programs
• The Clipper Coffee Corner serving Batdorf & Bronson coffee and a selection of delicious food items from our baking/culinary students
• A brand new
• FREE every 15 minutes to downtown Olympia and beyond
• FREE on our campuses - permits are not required
• On-campus
• , which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fall
• Many walking paths that are marked and on nicely paved sidewalks
• SPSCC promotes wellness with a variety of different on campus
• Lots of activities with our , which are FREE for staff and faculty
• Many community events in the
• Employee Resource Groups (ERGs) that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally, and which affect their work at the College and their professional development. Current Employee Resource Groups include:
  • Staff and Faculty of Color (SFOC) ERG - an employee network which strives to create an intentional and relational foundation for community and trust building across different groups through shared values.
  • The LGBTQIA+ ERG creates a space for LGBTQIA+ staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility.

What You'll Do

Process Semi-Monthly Payroll

• Process payroll semi-monthly in People Soft (ctcLink)
• Correct and manage timesheet exceptions and notify supervisors as needed
• Reconcile and balance semi-monthly payroll
• Keep pay period spreadsheets up to date for verification
• Communicate with office staff as needed
• Respond to payroll inquires via email/phone/in person
• Process garnishments
• Input timesheets and corrections as they are received
• Process online payroll tax and DSHS payment

New Employee Data Verification and Changes

• Verify all data entry including new employees or changes to existing employee records as received from HRCA 2
• Work with HRCA2 to make corrections as needed
• Verify accuracy of SSN with Social Security Administration
• Report new employees to Department of Social and Health Services
• Enter employee information if appropriate to Department of Retirement Systems
• Add employee pay records to appropriate verification spreadsheets
• Create Non-Permanent employee hire letters and track hours
• Work closely with supervisor to manage errors and exceptions

Non-Permanent Temporary Hourly Employee Tracking

• Input hours into tracking spreadsheet semi-monthly/run query for hours
• Verify that calculations are accurate
• Track periodic increment increases and notify employees of hourly pay increases
• Alert supervisors when employee is near to benefit limits
• Send monthly spreadsheet to appropriate supervisor and administrator

I-9 Compliance Review/Archivist

• Review I-9 forms for accuracy and validate documents
• Archive as needed after separation
• Additional work - Audit all current I-9's. Ensure accuracy and validity with the current laws in place with United States Citizenship and Immigration Services and Homeland Security.
• Take corrective action as needed to ensure compliance.

Serve as the Back-up and/or Assist Benefit Coordination for Staff and Faculty

• Enter in PeopleSoft (ctcLink) and verify/confirm each payroll
• Knowledge of state retirement rules
• Knowledge of other state benefits as needed/required

Quarterly Payroll Reports

• Reconciling from spreadsheet, check for accuracy
• File timely reports: 941, schedule B, L&I

Unclaimed Property Reporting

• Monthly bank statement review
• Create memos/contact staff that have outstanding paychecks/reissue if necessary
• Manage annual report to Financial Services to be sent to Department of Revenue

Archiving

• Annually pull records and send to State Archive Center/ recall if needed
• Update Archive spreadsheet with new information

Other Duties as Assigned

• Filing payroll records
• Purging
• Run queries in PeopleSoft (ctcLink) to gather information needed
• Pull payroll files for separations, W4 and I9 in separate files
• Update website calendar with payroll dates and deadlines

Qualifications You Possess

Minimum Qualifications for Fiscal Analyst 2:

• Three to four years of fiscal or payroll experience including at least two years as a Payroll Technician or equivalent; equivalent education may be substituted for experience.

Minimum Qualifications for Fiscal Analyst 3:

• Four to five years of fiscal or payroll experience including at least two years as a Payroll Technician or Fiscal Analyst or equivalent; equivalent education may be substituted for experience.

Preferred Qualifications:

• Experience working in a payroll/benefits/HR/fiscal environment
• Strong organizational skills, ability to work independently and prioritize multiple tasks, maintain office confidentiality and accommodate numerous interruptions.
• High degree of accuracy and attention to detail.
• Excellent communication skills and the ability to work well with others and function as a team member.
• Advanced knowledge of computers and software applications, specifically MS Office suite: Word, Outlook, Excel, PowerPoint.
• Commitment to a working environment that values a diverse academic environment, inclusive of students, faculty, and staff of diverse cultural, socioeconomic, and educational backgrounds

To Apply

1. Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.
2. Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.

Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete.

Veterans PreferenceApplicants who meet the minimum qualifications and are wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to with the job number for which they are applying in the subject line.

Background Check Condition of EmploymentEmployment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.

Bargaining Unit
This position has been designated as a bargaining unit position represented by the Washington Federation of State Employees.

South Puget Sound Community College values diversity and is an Equal Opportunity Employer and Educator

South Puget Sound Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, Samantha Dotson, Executive Human Resource Officer /Title IX Coordinator, 360-596-5361, , Building 25, Room 220, 2011 Mottman Rd SW, Olympia, WA 98512; South Puget Sound Community College is a smoke-free/drug free environment.
Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500.

A generous benefits package including medical, dental, vision, life insurance, long-term disability, retirement, and optional deferred compensation programs. The position is eligible to participate in the (DRS) retirement plan. Employees have the option to participate in two tax-deferred retirement investment programs. For health benefit information go to

COMPENSATION
Your paycheck is just part of your total compensation package, with an employee benefits package worth about 30% of your salary.

VACATION AND SICK LEAVE
Annual leave includes vacation, 11 paid holidays, and 12 days of sick leave. Additional leave may fluctuate as a result of the WFSE union bargaining agreement

For more benefits information please visit our website.

01

Describe your approach to collaboration and how you work in a culturally diverse group to reach a common goal?

02

How do you demonstrate listening skills with the intention and ability to attend to what others are saying?

Required Question