Pharmacy Externship Coordinator

Summary:  Work under and report to the Senior Externship Administrator to ensure an adequate number of externship sites are available to meet the needs of the program.  Responsible for recruiting, developing, and monitoring extern sites for student assignments. He/she should constantly market the programs offered throughout the medical community and actively seek additional externship sites for the students.  Responsible for 40% of externship sites hiring students by program.

Essential Duties and Responsibilities:

·         Maintain federal, state and accreditation compliance

·         Ensures organizational requirements are met of 40% of externs are hired by their site

·         Monitor and maintain TWC and accreditation regulations of all student records with respect to site evaluations, time cards, surveys and any other required documentation

·         Attain a thorough knowledge of all rules and standards set forth by the state, federal and accrediting board with respect to the externship and ensure all rules and regulations are adhered to

·         Responsible for the recruitment and maintaining of extern sites, marketing to the medical community, communications and public relations of the department and school

·         Ensure sufficient opening are available at sites for number of students needing externships

·         Meets number of new sites developed designated by company metrics

·         Serve as liaison between students, college faculty and the organization providing the externship

·         Works closely with the Placement Coordinator on assisting the student into employment after graduation

·         Counsel students who are not attending externship as scheduled

·         Track and assure that all students complete a final exit after externship is completed

·         Assist the students with career development, professionalism, resume preparation and interviewing skills

·         Update and maintain affiliation agreements

·         Monitor, track and provide feedback to the extern regarding timesheets

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

High school diploma or GED

Certified Pharmacy Technician

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of students, customers or employees of organization.

·         Ensure all attendance is recorded and filed

·         Maintain CampusVue data on students site assignments

·         Arrange and conduct externship orientation prior to externship

·         Conduct weekly site visits

·         Attend and participate in staff meetings

·         Participate in student orientation

·         Keep accurate records in an organized manner

·         Perform other duties as assigned by the  Senior Externship Administrator, Director of Digital Services-Academics or Campus President