Finance Coordinator -P/T Hourly
SIFF
Seattle, WA
Finance Coordinator -P/T Hourly
SIFF
Seattle, WA
Expired: May 07, 2024
Applications are no longer accepted.
- Part-Time
Job Description
Company Info
Mission To create experiences that bring people together to discover extraordinary films from around the world. It is through the art of cinema that we foster a community that is more informed, aware, and alive.
Equity Values SIFF believes that valuing and promoting diversity is vital to our mission. We are dedicated to improving racial equity within our organization and our community. SIFF uses our unique position to share diverse perspectives in visual storytelling while empowering new voices to share their own stories and promoting accessibility for all people. We strive to foster diversity in all facets of our organization, from board to volunteer, from artist to audience and beyond.
SIFF is committed to...
- Making Our Culture More Inclusive and Affirming
- Seattle's Indigenous Heritage Acknowledgement
- Race, Equity and Social Justice
A key member of the finance team, the Finance Coordinator will assist with the day-to-day accounting functions. The Finance Coordinator ensures the accuracy and timeliness of vendor payments, tracking income deposits and outstanding accounts receivable and is responsible for ensuring accounting functions consistently follow SIFF's policies, protocols, and workflows. The Finance Coordinator reports to the Associate Director of Finance and works closely with the finance, administration, human resources, and development teams.
Supervisor: Associate Director of Finance
Primary Supervision Responsibilities: None
PRIMARY DUTIES & RESPONSIBILITIES:
- Manage weekly Accounts Payable cycle including gathering of mail, electronic and internal check requests to ensure accurate and timely payment of payables as well as ensure all expenditures are appropriately approved and GL coded
- Manage vendors including timely responses for any requests for payment status by staff or vendors, questions on payables process, gathering W-9/W-8 and year end 1099 process
- Weekly review and bi-monthly entry of Divvy employee credit cards, including keeping budgetary coding options up to date and acting as internal point of contact for staff
- Manage online payment system, Bill to ensure resolution of any discrepancies and track outstanding accounts receivable for rentals
- Entry of AR from Elevent event ticketing system, Square POS and other systems
- Coordinate external reporting and tax filings with the city, state, and federal tax returns as needed
- Gathering data for reporting and entry of monthly AJEs including payroll, vacation accrual, cinema inventory, items to be added to depreciation schedule, gift cards, outstanding development and sponsorship pledges and assist with reconciliation with other departments
- Attend departmental, committee and staff meetings, engage in regular supervisory meetings
- Respond to emails, voicemails and other contact in a timely manner
- Provide excellent customer service to all internal and external SIFF stakeholders
SIFF Believes in an Equitable Hiring Process:
- This is a part-time, hourly position (approximately 24 hours per week)
- This is an FLSA overtime eligible nonexempt position (paid at 1.5x standard rate)
- Leave and holidays per the benefits guidelines and Employee Handbook
- Employees have access to discounts and passes to SIFF programming and programming and events hosted by neighboring Arts organizations
Work Environment: This .6 FTE position will work onsite at SIFF Film Center (Seattle Center Campus) location at least one full day per week with up to the remaining .4 FTE possible as remote work. Remote/in person responsibilities to be determined by the supervisor.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to interact with customers and coworkers, sit or stand for extended periods, and occasionally lift up to 25 lbs. SIFF is committed to the inclusion of all qualified individuals. As part of this commitment, SIFF will ensure that persons with disabilities are afforded reasonable accommodations.
- 2+ years of Accounts Payable experience
- 1+ years experience with QuickBooks
- 1+ years experience with GDrive
- Detail oriented and accurate with data entry
- Proficiency in MS Office tools, especially Excel
- Demonstrated commitment to racial equity
- 1+ years experience with Divvy or similar corporate card system
- 1+ years experience in a nonprofit setting
- Experience improving processes and workflows
- Appreciation for independent cinema
- Please apply online
- Attach your resume
- Attach a cover letter stating why you're interested in working at SIFF and how your experience qualifies you to be successful in the role
- All attachments preferred in PDF format
AAP/EEO Statement: SIFF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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