Administrative Assistant

Operations Admin Job Description

Grace Fellowship Church is prayerfully searching for our next Operations Admin to support our Executive Director of Operations (XO) and our Teaching Pastor. The ideal candidate will be a Jesus follower with a passion for sharing the gospel, as well as have experience in an administrative role with the types of responsibilities described below.

About Us

We are a Church that loves Jesus! Our vision is to be a house of prayer for all nations. Our Mission is to make disciples who (in turn) make disciples. The foundation for disciple-making here is relationship. And this starts with us (the Team), our relationship with God and our relationship with our church family. We integrate Christ’s commission into every aspect of our work life.

The Role

The Operations Admin seeks to multiply and serve the offices of the XO and the Teaching Pastor by effectively representing them to visitors, staff and with church members/ attenders. Manage all office related duties as the point person for supplies, equipment vendors, church wide systems and the management of the church calendar in CCB.

This role reports primarily to the XO and works out of our office in Katy, Texas.

Responsibilities

Administrative Duties:

• Ensure that the offices of the XO and Teaching Pastor operate at high efficiency by assisting in in the overall productivity and organization of the office.
• Oversee daily office operations such as setting up appointments, handling incoming and outgoing mail distribution and emails, editing documents and maintaining files.
• Credit Card reconciliation reporting to Finance Department.
• Assist with budget and reporting requirements.
• Help out with large mailings and high-volume copying.
• Coordinate production of meeting communication, as well as organize, setup and host meetings. Schedule and set up meetings.

Office Related Duties:

• Manage office supplies for church office.
• Point person for several vendors including office equipment technicians, IT support, software providers, and security.
• Manage the security system along with campus card-key access and door controls.
• Manage churchwide calendars including event requests, room setups and HVAC system schedule.
• Assist HR director with new employee orientation.

Specific Characteristics

• Christian Character – Committed to a personal relationship with Jesus Christ and passionate about sharing the Gospel; aligning with our Statement of Beliefs.
• Emotional Intelligence – Able to build relationships, handle conflicts, and offer empathy and support.
• Excellent Communicator – Communicate professionally and intentionally on the behalf of your supervisor. Personable, puts others at ease with a disarming demeanor, and can say no with empathy and resolve.
• Organization – Ability to develop organizational systems to keep track of tasks, progress of projects, and keeping people in the loop.
• Growth Mindset – Open to suggestions and seeing challenges and failures as opportunities to grow.
• Resourcefulness – Skilled at building relationships and pivoting at ease when dynamics or priorities shift.

Preferred Qualifications

• Gifted in administration, is organized, and has tenacity.
• Detail oriented, ability to follow directions accurately.
• Self-motivated and timely with assignments.
• Experienced and competent in Microsoft 365.
• Our desire is that the Operations Admin makes Grace Fellowship Church their regularly attended home church.

Additional Information

Salary & Benefits

The payrate will be commensurate with experience. This position is a full time, non- exempt, hourly position. Grace Fellowship’s benefits are outlined in the Employee Handbook, but currently include paid vacation, church-paid health insurance for employee-only coverage, life insurance, long & short-term disability insurance, and a 403(b) plan.

Working Hours

The Operations Admin is encouraged to develop a working schedule that maximizes both time with family and productive time accomplishing the job. The position is 40 hours per week. The working days are Sunday – Thursday.

Work Authorization

The Operations Admin must be authorized to work in the United States under Federal requirements.

Other Duties

Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.