Project Coordinator/Scheduler

Our client, Grindley Williams in Lakeland, Florida, is seeking a full-time Project Coordinator/Scheduler to join their team – and we are helping them find the best candidate!

GWE fosters a culture of teamwork and recognizes the critical role each person plays in achieving the success of their clients and the company. The team is comprised of passionate and hard-working individuals who are committed to excellence, and they are seeking like-minded individuals to join them in this mission.

The Project Coordinator enhances the effectiveness of the forensic department by coordinating and providing professional administrative support to the team. In addition, the project coordinator organizes services in support of the team such as scheduling assignments and communicating with clients.

The mission and vision of Grindley Williams Engineering provides the foundation for the work performed by the Project Coordinator:

1. Principal: Trusted partner for our clients and community.
2. Provides: Diversified menu of engineering services that serve our clients’ needs.
3. Emphasis: Education, responsiveness, clarity, and value.
4. Ensures: Public safety, health and welfare.
5. Commitment: Individually and collectively, we are steadfast to the team and its purpose by adding value, strength, and beauty to the built environment. Trusted partner for our clients and community.

ESSENTIAL REQUIREMENTS, DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Coordinates engineers’ schedules by initiating calls to homeowners or their representatives to set up site visits and updating calendars and databases.
• Communicates regularly with clients regarding scheduling updates, scheduling timeframes, and assignment details.
• Verifies correct project information (scope of work, homeowner name, address, contact information, etc.).
• Maintains up-to-date project information across multiple databases as new information/supplemental documents are received.
• Communicates with engineers and technicians regarding schedules, project details, and appropriate equipment to accomplish inspections.
• Works closely with other schedulers to ensure balanced scheduling timeframes and engineer workloads.
• Provides general administrative support and other miscellaneous tasks as needed.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required. Associate degree preferred.
• Minimum 2 years in an administrative role. Previous work experience in an engineering company is preferred.
• Must have experience in technology-based office management and/or office support (Microsoft Word, Adobe Acrobat, Excel, and Outlook).

PERSONAL QUALITIES AND SKILLS

• Ability to perform administrative tasks with a high level of attention to detail and organization.
• Ability to effectively prioritize tasks and time demands in a fast-paced environment.
• Ability to multi-task and adapt to last-minute requests and changes.
• Ability to follow and apply procedures.
• Ability to work independently and/or collaboratively.
• Ability to work well with various personalities within the organization and community.
• Must be a team player with a high level of professionalism and a positive attitude.
• Upholds the mission and values of Grindley Williams Engineering.

LANGUAGE/COMMUNICATION SKILLS

• Must possess excellent verbal and written communication skills.
• Ability to respond effectively to common inquiries from internal and external sources.
• Ability to communicate professionally with various personalities and attitudes.
• Bi-lingual (Spanish) is a plus.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. 

PHYSICAL REQUIREMENTS

• Ability to sit and stand for long periods of time.
• Must be able to reach, grasp, feel, and see up close and from afar.
• Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation.
• Must be able to communicate verbally and in written form.