Accounts Receivable/Payroll Clerk

PAYROLL SUMMARY

Compiles and maintains payroll and personnel records.

A/R SUMMARY

Records payments to customer accounts and maintains accounts receivable records. Takes appropriate collection action on accounts more than 30 days old. Reconciles and deposits all monies received by the dealership.

Payroll Duties:

• Compiles payroll data such as hours worked; sales volume, bonuses, and commissions; monies to be withheld for taxes; employee contributions to insurance and retirement plans; etc., from time sheets and other records.
• Updates master payroll records and personnel files by verifying and recording changes affecting net wages such as federal and state tax exemptions, insurance coverage, garnishments, etc., and data concerning compensation increases, promotions, and/or transfer of employees between departments, etc.
• Computes wages and deductions, reviews for accuracy, and posts to payroll.
• Prepares and issues paychecks or sends electronic file for processing and direct deposit.
• Maintains records for Paid-Time-Off eligibility and all employee attendance.
• Keeps records of leave pay (disability, FMLA, military, funeral, or other) and nontaxable wages.
• Reviews the prepared quarterly and bi-weekly returns and related federal and state tax returns (i.e., 941’s, 941N’s, 940’s, SUTA, W-2’s, W3’s and related state or other governmental entity forms).
• Prepares statistical reports such as Multi-worksite report, Annual Employee Cost sheets, NADA Workforce Study, etc., 1094C’s & 1094B’s – Employer Health Care Offer and Coverage Forms
• Prepares periodic reports of earnings, taxes, and deductions. These reports may include worksheets/spread sheets for management review.
• Prepares, files, and verifies that all hiring and termination paperwork is completed accurately.
• Processes all employee insurance forms, census reports, child support, and insurance payments in coordination with controller.
• Complies with all privacy laws, including HIPPA, and helps protect personal information at all times.

Accounts Receivable Duties:

• Reconciles and deposits service and parts receipts, including charge cards, and all monies received from vehicle sales on a daily basis.
• Enters finalized cash receipts and updates accounts receivable ledger by customer.
• Prepares accounts receivable statements monthly.
• Files all cash receipt records, check stubs, and bank receipts.
• Prepares cash deposits and fills out the cash control sheet daily.
• Research and processes charge backs, returns, and bad checks.
• Answers accounts receivable phone calls and follows up on inquiries.
• Reconciles statements and follows up with action(s) required to collect past due accounts, including past due notices monthly, and helps management keep the goal set for past due amounts at less than 10% of the total Accounts Receivable balance. Records notes in business computer and other software that may be in use.
• Compile, record and track records required for sales tax exemptions for AR customers.
• Helps maintain customer account information in the business computer.

2 Years Experience in a payroll or a/r position.