Administrative Assistant

Resource Property Management is looking for an experienced administrative assistance in Pinellas County. Experience in community association management or property management preferred!

Administrative Assistant. Requires excellent customer service and computer skills.

Essential Duties and Responsibilities:

• Respond to all voice mail messages and emails within 24 hours.
• Handle telephone calls maintaining a high level of customer service.
• Report emergencies to appropriate manager &/or Executive Team Member immediately.
• Contact vendors for services &/or supplies as needed.
• Utilize "OneSource" for all aspects of community management.
• Assist manager with timely preparation of board meeting packets.
• Send monthly financial reports to the board within 24 hours of receipt.
• Track annual report filings, elevator certs, pool permits, etc.
• Process sales/rental applications, gate entry systems, etc.
• Prepare violation letters in a timely manner.
• Process/scan invoices to Accounts Payable on schedule.
• Filing association records. Purge and box files annually.
• Special projects and or other miscellaneous duties that may arise from time to time.

Education and/or Work Experience Requirements:

• Excellent verbal & written communication skills, including ability to effectively communicate with coworkers, board members, vendors and owners/residents.
• High level of computer proficiency in MS Office and ability to learn OneSource, Homewise & Outlook.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• High school diploma or GED required.

Physical & other Requirements:

• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.

• Ability to safely and successfully perform the essential job functions consistent with RPM's internal procedures and policies as well as all related employee handbooks and training/safety manuals.
• Maintain regular, punctual attendance consistent with RPM policies & practices.

• Must be able to lift and carry up to 20 pounds.
• Must be able to talk, listen and speak clearly on telephone.

Compensation is commensurate with experience.

Excellent benefits including group health insurance, PTO and a 401k plan with a company match for full time employees working 30 hours or more.

Resource Property Management is a locally owned and operated community association management firm and a Tampa Bay Times Top Workplace for 2 consecutive years!

Pre-employment criminal background check & drug test required. DFWP/EOE. Please submit your resume for immediate consideration.