Accounts Payable Specialist / AP Specialist

Accounts Payable Specialist / AP Specialist

THE COMPANY:

Our Client are an MRO dedicated to the highest quality engine maintenance at industry leading turn times. Our mission is to provide the quickest turnaround times on the engines by leveraging serviceable modules, used serviceable material and on-site testing.

They are the organization where you can pursue your career productively and enjoyably. Constant dedication to the company’s winning principles – integrity, honesty and teamwork – gives them the edge to continually surpass the expectations of its employees and customers, and makes this a company people are proud to be associated with. Do you have what it takes?

THE POSITION:

The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. This position reports directly to the Accounting Manager and supports the accounting staff, vendors and internal and external customers with AP or general accounting transactions. The schedule is Monday – Friday with business office hours 8:30am – 5:00pm. The candidate will need to be highly detail oriented and able to work in an extremely fast pace environment that is constantly changing. Occasional overtime is required to best meet the needs of the business.

Responsibilities

Experience in the following areas will help as they are part of the daily administration of the position

• Receiving, processing, verifying, and reconciling invoices.
• Process reports and Identify discrepancies and escalate in appropriate manner
• Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses
• Collaborating with internal departments to gather, analyze, and interpret relevant financial data.
• Compile daily and weekly reports in a timely fashion.
• Comparing system reports to balances and verifying entries.
• Charging expenses to accounts and cost centers, as well as controlling petty cash spending.
• Issuing purchase order amendments and stop payments.
• Reconciling account transactions with the general ledger.
• Performing record keeping and preparing financial reports.
• Keeping informed of regulatory requirements and best practices in accounting.

POSITION EXPECTATIONS:

• To service Vendors and Customers with professionalism and high level of integrity
• To be highly responsive to all inquiries (within 24 hours of being received)
• To enter invoice entries within 24 hours of receiving all required information.
• To complete special projects and assignments accurately and on time as directed.

Qualifications

• Bachelor's or associate's degree in accounting, finance, or related.
• At least 2 years in accounting or related field
• Strong understanding of General Ledger system and Accounts Payable processing
• Advanced competency in accounting management software, such as QuickBooks & QUANTUM and Proficient in Microsoft Office suite
• Strong time management, organizational, analytical, and recording skills
• Detail oriented
• In-depth knowledge of accounts payable principles, accounting standards, and industry regulations.
• Extensive experience in account reconciliation.
• Excellent collaboration and communication abilities.
• Ability to work independently with strong sense of accountability

Benefits

We value those who make our success possible! We are proud to offer a comprehensive benefits package including medical, vision, dental, and life insurance. Your dedication will not go unnoticed! You will also be eligible for annual bonuses.