Administrative Specialist, Governmental Relations

Apply Here: https://secure.onehcm.com/ta/CSBA.jobs?ShowJob=620933766&TrackId=ZipRecruiter

Under the direct supervision of the Chief, Governmental Relations and the Legislative Director, provides a variety of administrative support to numerous and distinct department efforts concerning proposed legislation affecting TK-12 public education and that represents the interests of CSBA’s members to the Legislature, governor, Congress, White House, and state and federal regulatory agencies. Researches and gathers data to generate a variety of detailed financial and budget reports; sound judgment is required to plan, prioritize, and organize diversified workload; relies on experience and judgment to plan and accomplish goals; performs related work as required.

• Provides administrative support to department activities; composes, types, edits, and proofreads a variety of documents; coordinates travel arrangements for the department; develops agendas; attends meetings; takes, transcribes, and distributes meeting minutes.
• Prepares programs and brochures; formats PowerPoint presentations. 
• Answers incoming telephone calls for the Governmental Relations Department, screens calls, and refers to proper person for action; assists directly with routine inquiries within CSBA policy.
• Provides administrative support in Association databases and information systems.
• Updates website content.
• Ensures all documents meet established CSBA and department standards.
• Analyzes procedures to improve program efficiency and effectiveness.
• Coordinates and maintains multiple calendars and schedules and meetings and appointments.
• Opens and analyzes incoming correspondence (including faxes and e-mails) to determine significance and appropriate action and distribution.
• Monitors department calendar and e-mails; responds where appropriate.
• Assists in the coordination of logistics for meetings, conferences, and other special events; coordinates location, food, transportation, accommodations, and presentation arrangements for events; monitors and controls event budgets; reviews and negotiates contracts in support of events; provides on-site staff support at meetings and events.
• Responds to requests for information and questions from committee and task force members, CSBA staff, school district stakeholders, program personnel through a variety of media (e-mail, phone, mail, web).
• Inputs information into database(s) and generates/downloads
• Operates a variety of standard office equipment, including job-related computer hardware and software, applications, facsimile equipment, photocopiers, and multi-line telephones.
• Assists in monitoring legislative issues that may impact CSBA programs, county offices of education, school boards, and educational legislation; coordinates with CSBA staff to develop and update policies.
• Assists with development of programmatic budgets; monitors program budgets, processes invoices and requests for payment, and coordinates with CSBA accounting staff to ensure prompt and accurate payments; may generate financial and budget reports as appropriate.
• Works with network administrators, developers, and programmers to assess any technical challenges; writes, edits, and proofreads new and existing content of department web pages; ensures all documents meet established CSBA and partner standards.
• Prepares quarterly CSBA and advocates on-line mandatory filings with the Secretary of State and other state agencies; coordinate advocates mandatory ethics training for each new session.
• May be assigned administrative support duties across multiple departments.
• Reads and demonstrates an understanding and adherence to CSBA values, policies, and practices.
• Demonstrates respect, honesty and professionalism at all times.
• Adheres to an established work schedule and the organization’s timekeeping practices.
• Occasional overnight travel.
• Performs other duties as assigned. 

• This position has no supervisory responsibilities.