Administrative Assistant, Research and Development Department

Our goal is to continue being the world’s leading African-American owned manufacturer of premium personal care products.

The successful candidate will be responsible for providing administrative support to the VP and the R&D team, managing calendars, scheduling appointments, maintaining customer databases, preparing reports, and building and preserving customer relationships.

Key Responsibilities:

• Provide administrative support including managing calendars, scheduling appointments, and making travel arrangements.
• Assist the R&D team with administrative tasks, including preparing proposals, generating reports, and creating presentations.
• Respond to inquiries from customers, clients, and partners in a timely and professional manner.
• Orders and ships POS materials to the Regional Managers and brokers.
• Initiates requisitions, and processes purchase orders for payment.
• Responsible for timekeeping both direct and indirect subordinates of the R&D Team
• Maintain accurate records and databases
• Coordinate and manage meetings and events, including scheduling, logistics, and preparation of materials.
• Collaborate with other departments to ensure smooth and efficient operations and communications.
• Conduct research on industry trends, competitors, and market opportunities.
• Assist with special projects and ad-hoc assignments as required.

Qualifications:

• Associates degree or equivalent combination of education and experience
• 5+ years of administrative support experience
• Excellent written and verbal communication skills; ability to articulate and relay information in an effective and efficient manner.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Ability to work independently and in a team environment.
• Positive attitude and strong work ethic.
• Attention to detail and ability to multitask in a fast-paced environment.
• Ability to maintain confidentiality with company and client information.