Administrative Assistant

Description

We are looking for an experienced legal assistant who can help the busy attorneys and paralegals at our law office assist our clients. You'll be responsible for managing office correspondence, including answering phone calls and emails, arranging meetings and travel, and ensuring our legal team is aware of upcoming deadlines. You'll also assist with preparing legal documents and contracts, and perform any other tasks as needed to ensure our firm is operating efficiently. If you work well in a fast-paced environment and consistently deliver a high-quality work product, reach out to us today!

Responsibilities
• Providing outstanding customer service and prompt communication to clients and referral sources.
• Updating in case management the clients' projects with any relevant matter events, deadlines, and reminders.
• Filing new entities, amending articles, converting entities, and other entity work in the Division of Corporations for the State of Florida and Delaware, with little to no supervision.
• Requesting EINs online and on paper with little to no supervision.
• Drafting the bases for corporate documents, such as operating agreements, resolutions, consents, addendums to agreements, and others, for attorney review.
• Drafting demand letters and cease and desist letters for attorney review.
• Completion of applications for governmental agencies, such as liquor licenses, trademark applications, nonprofits, etc., for attorney review.
• Drafting of contract term sheets for agreements entered into by clients.
• Drafting bases for Letters of Intent and Memorandums of Understanding.
• Flawless coordination of full execution of documents by all parties.
• Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines
• Process client billing properly using daily time records with help from the accounting department
• Perform legal research, as needed, with help from attorneys and paralegals
• Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events
• Undertake other duties as needed to ensure the firm operates efficiently

Qualifications
• Candidates should be able to type at least 50 words per minute
• Proficient with MS Office products
• Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary
• High school diploma or equivalent is required; associate's degree is a plus
• Some knowledge of legal software, case management, and docketing programs