Office Coordinator - Campus Police

Talladega College

Talladega, AL

Expired: April 17, 2024 Applications are no longer accepted.

Full-Time

Qualifications and Skills:

High school diploma or equivalent; additional relevant certifications or coursework is a preferred.
Previous experience in an administrative or office support role is preferred.
Strong organizational and multitasking skills with attention to detail.
Excellent verbal and written communication skills.
Proficiency in using office software, such as word processing, excel, and email applications.
Ability to handle sensitive and confidential information with discretion.
Familiarity with law enforcement operations and terminology is desirable but not required.
Ability to work effectively both independently and as part of a team.

1. Administrative Support

Take calls and provide information
Handle with standard correspondence
Assist in arranging meetings, trainings, and appointments.
Updating and maintaining departmental calendars
Control the distribution of documents and incoming and outgoing mail.

2. Coordination and Communication

Serve as a point of contact for internal and external stakeholders
Coordinating departmental communication
Disseminating messages, memos, and announcements
Working with administrative personnel and other departments
Ensure there is efficient collaboration and communication

3. Records Management

Maintain an accurate and up-to-date records and databases
Prepare, process, and file various documents
Handle filing incident reports, citations, and law enforcement paperwork
Ensure confidentiality and compliance with regulations
Safeguard sensitive information

4. Resource Management

Coordinate purchasing and inventory control.
Organize office supplies, tools, and materials.
Assist in budget monitoring and record keeping.
Communicate with suppliers and service providers.
Guarantee prompt delivery and problem-solving.

5. Event Support

Coordinate logistics and participant registration.
Provide administrative support for special events.
Prepare event materials, agendas, and presentations
Prepare and arrange event venues
Ensure a seamless and professional experience

6. Office Organization

Maintaining a well-organized and orderly workplace environment.
Creating and implementing office rules and systems.
Produce and update documentation and departmental files.
Streamline processes and optimize productivity
Improve all aspects of office operations

7. Technology and Software Management

Utilize office applications to create spreadsheets, email, and word processing.
Continue to be knowledgeable about relevant software and technologies.
Collaborate with IT department for support in training of Officers
Explore for solutions to automate and enhance processes

8. Budget Assistance

Assist with budget monitoring
Track and reconcile department expenses
Generate financial reports and documentation
Collaborate with finance department for budget-related tasks
Identify cost-saving opportunities and efficiencies

9. Team Collaboration and Support

Foster a positive and cooperative work environment
Collaborate with colleagues on department projects
Support team members in their administrative needs
Share knowledge and best practices
Contribute to a cohesive and high-performing team culture

Note: This job description is intended to convey information essential to understanding the scope of the Office Coordinator role at the Talladega College Police Department. It is not an exhaustive list of duties, and other responsibilities may be assigned as needed.

TALLADEGA COLLEGE IS AN EQUAL OPPORTUNITY EMPLO