Budget Administrative Assistant

Position Information:

BreakForth Solutions is seeking an administrative assistant, with budget experience, to join the executive administrative team supporting our federal customer’s Chief Financial Office. The candidate should have experience supporting senior executives and performing administrative tasks and projects for a senior executive audience. Experience with Federal agency executives is a plus. This candidate must have the ability to be on site in Washington, D.C. as needed (expectation is 4 days/week).

Essential Functions:

Executive Support: Provide comprehensive administrative support to the Chief Financial Office, including calendar management, travel arrangements, meeting coordination, and handling correspondence.

Project Coordination: Assist in coordinating projects and initiatives led by the CFO, tracking project statuses, deadlines, and milestones, and ensuring timely follow-ups and updates.

Task Management: Track the status of tasks assigned to the CFO and other senior executives, prioritize action items, and provide appropriate follow-ups to ensure completion within deadlines.

Administrative Tasks: Perform various administrative tasks and projects tailored to the needs of a senior executive audience, such as drafting correspondence, preparing presentations, and organizing documents.

Budget Process Support: Provide support during the government budget process, including gathering and organizing relevant financial data, preparing budget-related documents, drafting Standard Operating Procedures (SOPs), reviewing Legislative Memorandum Referrals (LMR) requests, and assisting in budget planning and analysis.

Communication: Serve as a point of contact for internal and external stakeholders, facilitating communication between the CFO's office and other departments, agencies, and partners.

Confidentiality: Handle sensitive and confidential information with discretion and professionalism, ensuring compliance with relevant privacy and security policies.

Qualifications

• Experience as an administrative assistant
• Working knowledge of the government budget process and familiarity with federal agency operations
• Knowledge of administrative support and use of the Microsoft Office suite (Word, Excel, PowerPoint, Outlook) to manage administrative tasks and projects
• Experience supporting senior executives, preferably from a Federal agency
• Proven ability to coordinate projects, track tasks, and provide follow-ups to ensure timely completion.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively in a fast-paced environment.
• A high level of professionalism and communication skills

Education/Skills/Experience Requirements:

• Minimum of a Bachelor’s degree in Business Administration, Public Administration, Finance or a related field
• Minimum of 2 years of experience as a budget administrative analyst
• Active public trust clearance or the ability to obtain a public trust clearance
• Experience developing and maintaining deliverable trackers
• Experience working with staff writing SOPs
• Experience drafting of budget preparation guidance and templates.
• Experience with Federal agency budgetary practices, preferably the Department of Commerce or its component agencies
• Experience in managing office print production
• Perform research and data-gathering
• Experience in document control
• Excellent organizational skills
• File management proficiency with electronic and paper records
• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Strong conceptual skills
• Strong multitasking skills
• Strong analytical skills
• Ability to work independently
• Strong problem-solving skills
• Ability to work under pressure
• Ability to work well in a team environment

BreakForth Solutions Incorporated is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability status, genetics, protected veteran status, or any other basis covered by applicable law.