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Budget Assistant Jobs (NOW HIRING)

One Federal Solution

Budget Assistant

Bethesda, MD · On-site

Budget Assistant Task & Duties: * Develop annual budget plans for labs, branches, and programs * Assist with preparation, tracking, and monitoring of operating budgets * Translate research priorities ...

One Federal Solution

Budget Assistant

Bethesda, MD

Budget Assistant Task & Duties: * Develop annual budget plans for labs, branches, and programs * Assist with preparation, tracking, and monitoring of operating budgets * Translate research priorities ...

One Federal Solution

Budget Assistant

Bethesda, MD · On-site

Budget Assistant Task & Duties: * Develop annual budget plans for labs, branches, and programs * Assist with preparation, tracking, and monitoring of operating budgets * Translate research priorities ...

University of St Thomas

Budget Assistant

Saint Paul, MN · On-site

Budget Assistant LOCATION: St. Paul PAY RATE: $16.50 HOURS: 15 hours/week during the summer, 10 hours/week during academic year The position provides administrative support to the Budget Manager of ...

New

University of St Thomas

Budget Assistant

Saint Paul, MN · On-site

Budget Assistant LOCATION: St. Paul PAY RATE: $16.50 HOURS: 15 hours/week during the summer, 10 hours/week during academic year The position provides administrative support to the Budget Manager of ...

New

New York University

Budget Assistant III

New York, NY · On-site

$39.13/hr

The Finance and Administration Office at the School of Professional Studies is seeking an individual to serve as a Budget Assistant III. Responsibilities include processing and reviewing payroll ...

New York University

Budget Assistant III

New York, NY · On-site

$39.13/hr

Position Summary The Finance and Administration Office at the School of Professional Studies is seeking an individual to serve as a Budget Assistant III. Responsibilities include processing and ...

Empire State

Budget Associate

Manhattan, NY · On-site

$70K - $72K/yr

Prepare quarterly budget reports explaining variances between actuals and projections and assist with Board materials for quarterly budget variance reports. * Master Roster Reconciliation: compile ...

New York State

Budget Associate

Manhattan, NY · Hybrid

$70K - $72K/yr

Prepare quarterly budget reports explaining variances between actuals and projections and assist with Board materials for quarterly budget variance reports. . Master Roster Reconciliation: compile ...

Florida Legislature

Budget Chief

Tallahassee, FL

$60K - $152K/yr

General Summary This is work, under the direction of the budget subcommittee chair, budget committee chair, and the Speaker, serving as advisorand technical expert with responsibility for planning ...

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Budget Assistant information

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$11K

$47.1K

$93K

How much do budget assistant jobs pay per year?

As of Aug 14, 2026, the average yearly pay for budget assistant in the United States is $47,133.00, according to ZipRecruiter salary data. Most workers in this role earn between $34,000.00 and $54,500.00 per year, depending on experience, location, and employer.

What is the difference between Budget Assistant vs Account Clerk?

AspectBudget AssistantAccount Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may require certification
Work EnvironmentOffice setting, often in finance or government agenciesOffice environment, handling financial records
Employer & Industry UsageUsed in government, corporate, and non-profit sectors for budgeting tasksCommon in accounting departments across various industries
Primary ResponsibilitiesAssisting in budget preparation, monitoring expensesProcessing transactions, maintaining financial records

While both roles involve financial tasks, a Budget Assistant focuses on supporting budget planning and expense monitoring, whereas an Account Clerk handles day-to-day financial record-keeping. The roles often overlap but serve different functions within financial departments.

What is a budget assistant?

Budget Assistants are professionals who support the budgeting process within an organization. They assist in preparing, monitoring, and maintaining financial records, ensuring that expenditures align with approved budgets. Their responsibilities often include data entry, generating financial reports, and providing administrative support to budget officers or analysts. Budget Assistants play a crucial role in helping organizations manage finances efficiently and comply with financial regulations.

What are the key skills and qualifications needed to thrive as a budget assistant, and why are they important?

To thrive as a Budget Assistant, you need strong numerical proficiency, attention to detail, and a foundational understanding of budgeting or accounting principles, often supported by a relevant associate degree or coursework. Familiarity with spreadsheet software like Microsoft Excel, financial management systems, and sometimes experience with ERP platforms are typically required. Excellent organizational skills, clear communication, and the ability to manage multiple deadlines make candidates stand out in this position. These skills are vital to ensure accurate financial tracking, timely reporting, and effective support for budget planning processes.

What are some common challenges faced by budget assistants when managing multiple departmental budgets?

Budget Assistants often handle several departmental budgets simultaneously, which can present challenges such as tracking numerous deadlines, ensuring data accuracy, and reconciling discrepancies in financial records. Effective time management and attention to detail are crucial, as is proactive communication with department heads to clarify expenditures or resolve issues. Familiarity with financial software and institutional policies can help Budget Assistants stay organized and maintain compliance while supporting seamless budget operations.
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Cities with the most Budget Assistant job openings:

What are the most commonly searched types of Budget jobs?

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What states have the most Budget Assistant jobs?

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Budget Assistant jobs near you
Infographic showing various Budget Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,133 per year, or $22.7 per hour.

Budget Assistant

One Federal Solution

Bethesda, MD • On-site

Full-time

Re-posted 22 days ago

Job description

One Federal Solution is seeking a Budget Assistant to provide budgetary and administrative support to our client, a Government Client, located in Bethesda, MD. The ideal candidate will support budget formulation, execution, financial analysis, and coordination activities within a dynamic research environment.

Budget Assistant Task & Duties:

  • Develop annual budget plans for labs, branches, and programs
  • Assist with preparation, tracking, and monitoring of operating budgets
  • Translate research priorities into funding allocations
  • Estimate costs for personnel, equipment, and contracts
  • Compile data for budget submissions, justifications, and planning documents
  • Maintain internal budget tracking tools and spreadsheets
  • Monthly budget tracking and variance reports as required by the onsite manager
  • Reconciled financial status reports aligned with NIH systems
  • Updated budget models, spreadsheets, and tracking tools
  • Quarterly analyses of burn rates, obligations, and funding gaps
  • Complete documentation packages supporting financial actions
  • Ad hoc analyses, briefings, and financial memoranda for DIR leadership
  • Advise Scientific Directors, Principal Investigators, and staff on budget status
  • Coordinate with DIR scientific and clinical staff, IRAB team, and other offices
  • Support planning for hires, acquisitions, and new initiatives
  • Maintain financial data in NIH systems such as NBS, Beacon Finance, nVision, and POTS
  • Advise Scientific Directors, Principal Investigators, and staff on budget status
  • Coordinate with DIR scientific and clinical staff, IRAB team, and other offices
  • Prepare documentation for travel, training, procurement, and interagency agreements

Budget Assistant Budget Execution & Monitoring:

  • Track commitments, obligations, and expenditures across multiple accounts
  • Monitor spending against approved budgets and identify variances
  • Review and process funding actions within intramural accounts
  • Recommend adjustments to maintain financial balance
  • Ensure expenditures align with approved DIR budgets
  • Reconcile financial reports with NIH financial systems
  • Identify discrepancies and assist in resolving budgetary issues
  • Generate routine and ad hoc financial status reports
  • Support end-of-year close-out activities

Budget Assistant Required Qualifications:

  • Bachelor’s degree in business administration, accounting, finance, or related field, or equivalent relevant experience
  • Minimum of four (4) years of relevant experience in budget and financial support
  • Demonstrated prior experience providing budget support in a team environment
  • Expertise in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), with advanced Excel proficiency preferred
  • Strong attention to detail and exceptional organizational skills
  • Excellent written and verbal communication skills
  • Ability to manage multiple projects simultaneously
  • Ability to work both independently and collaboratively in a fast-paced environment
  • Strong analytical skills with the ability to identify and anticipate organizational needs

About One Federal Solution
One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.