Accounts Payable Administrator

POSITION SUMMARY:

The Accounts Payable Administrator assists in maintaining the payables of Community Medical Centers. The Accounts Payable Administrator reports to the Controller.

MINIMUM REQUIREMENTS:

• High school graduate or possession of a GED.
• 5 years minimum of accounts payable experience in a high-volume, automated, commercial enterprise ($3 million per month or more of payable volume).
• Ability to use 10-key, ability to type 45 WPM, ability to file using numeric and English alphabetic indexing.
• Experience with, and knowledge of, computerized applications specific to accounting and accounts payable. Preference will be given when recent experience is in use of the MS Dynamics general ledger and accounts payable system. Preference will be given for working knowledge of automated Purchase Order systems and workflows.
• Valid California Driver’s license, proof of insurance, and personal transportation

SPECIFIC DUTIES:

• Responsible for matching, coding and entering invoices in a manner that flags them for timely payment based on terms of sale.
• Researching and resolving accounts payable issues with vendors
• Receives, reviews vendor statements of account, investigates and resolves issues regarding late invoices and account balances. Maintains a file of vendor statements for review by auditors and management.
• Performs weekly or as needed check runs
• Provides information for month-end payables accruals and AP GL account balances
• Reviews aging report to identify invoices due in 30 days, 60 days, 90 or more days.
• Maintain W-9 files on new vendors for 1099 and taxation purposes
• Prepares year-end IRS Form 1099 types as appropriate for vendor and IRS filings.
• Performs other duties as assigned

PERFORMANCE REQUIREMENTS

Knowledge, Skills and Abilities

· Knowledge of accounts payable practices

· Knowledge of computer accounting software (MS Dynamics, Great Plains), Excel, Word)

· Skill in using computer and calculator

· Ability to examine documents for accuracy and completeness

· Ability to prepare records in accordance with detailed instructions. Must quickly learning to code invoices to the correct expense centers and balance sheet accounts. Accuracy is such work is essential

· Must always communicate clearly and cordially, and shall work collaboratively with all staff, vendors, auditors and other business contacts

· Must learn and adhere to security and privacy requirements and policies

which are inherently a part of the employer’s industry and environment.

· May be assigned duties outside of primary functions, in order to assure compliance with internal controls standards

TYPICAL PHYSICAL DEMANDS:

Requires sitting for long periods of time. Working in office environment. Some bending and stretching required. Working under stress and use of telephone required. Manual dexterity required for us of calculator, computersand associated peripheral equipment.

TYPICAL WORKING CONDITIONS:

Normal office environment.