Accounting Administrator

Our client, a premier visual communications firm, is seeking an Accounting Administrator to join their team. Reporting to the Controller. He or she will be responsible for full-cycle Accounts Payable and Account Receivable tasks, including managing and coordinating the provision of general accounting and reporting services. The Accounting Administrator oversees day-to-day and month-end accounting, reporting, analysis and control activities.

Job Description
Primary Responsibilities
Duties include, but are not limited to and subject to change upon review:

• Perform the day-to-day processing of accounts payable and receivable to ensure finances are maintained in an effective, up-to-date and accurate manner
• Receive and verify invoices against purchase orders, seeking approvals when necessary 
• Verify that transactions comply with financial policies and procedures
• Prepare batches of invoices for data entry
• Manage the weekly cheque run; obtain Controller's approval and appropriate sign-offs
• Establish strong relationships with vendors and clients, and maintain updated vendor/client files
• Maintain up-to-date billing system and various invoice procedures per client
• Carry out consistent follow-up on collections each week, and record activities in a shared spreadsheet
• Prepare daily bank deposits
• Investigate and resolve customer queries through the reconciliation of accounts and process adjustments
• Monitor customer account details for non-payments, delayed payments, and other irregularities
• Maintain accounts receivable customer files, both permanent and current orders
• Communicate with customers via phone, email, mail or personally
• Send out monthly statements to clients via email or mail
• Provide various analysis reports on customer activity as requested
• Answer telephone and electronic inquiries, relaying telephone calls and messages within the company
• Assist Finance department with filing invoices, matching POs, and verifying billing
• Other duties assigned by supervisor

Skills and Experience
• At least 2-3 years of full-cycle accounting experience
• University or college degree in Accounting/Finance
• Advanced knowledge of Microsoft Office, Outlook, Work & Excel
• Must have experience with Sage ERP and/or ACCPAC
• Must be able to effectively communicate in English
• Criminal Background check prior to employment is mandatory
• Must be fully vaccinated against COVID-19, subject to any valid medical or religious exemption from
vaccination

Key Competencies
• Able to take initiative
• Strong attention to detail & strong communication
• Strong organizational, planning and problem-solving skills
• Strong interpersonal and soft skills
• Able to work well independently and as part of a team

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