Administrative Assistant - DTLA

The People Concern

Los Angeles, CA

Expired: July 01, 2020 Applications are no longer accepted.

Full-Time

Administrative Assistant - DTLA
Schedule: Monday to Friday - 8 am to 4:30 pm

Summary
Under the direct supervision of the Director of Permanent Housing Services and the Program Director Housing, DHS, the Administrative Assistant is a member of the agency’s administrative team and, as such, receives direction on occasion from other Senior Management staff.

Essential Duties & Responsibilities

If directed, open and close the office each day at the designated time
Assistant with the answering and routing of calls regarding client issues, staff needs, and donor requests if applicable.
Cover answering phone, notifying us that a client is in the lobby of building and needs to be escorted up to the 7th floor when the office assistant is out or on break.
Help to direct clients when necessary
Greet and assist visitors and direct them appropriately
Manage the calendar for appointments, van use, and office space/conference room use
Mail packages using UPS, Fed-Ex, or USPS
Pick up checks and equipment from Arlington Administrative office on a weekly bases or more frequently if directed.
Support the office assistant with the receiving, sort, and distribute daily mail
Order office supplies and manage supply inventory
Keep copier area stocked with paper and clean
Proofread written communication and documents when directed
Assist Director with managing data pertaining to outcomes
Assist in the preparation of PowerPoint, Excel and other documents
Collect and input monthly stats
Enter information into our HMIS and CHAMP databases when directed
Provide support to office assistant throughout the day
Provide coverage for office assistant during breaks and lunch.
Other duties as assigned

Qualifications

High School diploma or GED and at least two years’ Administrative/Office experience
Detail-oriented with excellent time management, organizational, written, verbal, and computer skills, with exceptional phone etiquette
Computer literacy, including knowledge of Microsoft Word, Outlook and Excel
Knowledge of office management systems and procedures
Demonstrated passion for the underserved in our community
Bilingual English and Spanish preferred

The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job based on job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws