Accounting Technician 1 (25-0194)

The Department of Transportation and Public Facilities (DOT&PF) Statewide Design and Engineering Services is looking for an Accounting Technician 1 to help us Keep Alaska Moving!

What you will be doing:

Under the direction of the Administrative Officer II, the Accounting Technician I is responsible for performing general accounting duties such as processing invoices, tracking payments, P-Card management, third-party billings, arranging travel, and other tasks as assigned. The incumbent provides daily assistance to division employees on administrative and accounting questions.

Responsibilities include ensuring all payables are valid, have proper approvals, financial coding and supporting documentation prior to reconciliation and submittal; submitting requisitions in the Integrated Resource Information System (IRIS), and submitting invoices and reimbursements through the State's accounts payable portal. You will perform and complete special projects requiring research and compilation of data and information on a variety of topics. Occasionally, you may serve as backup to the travel planner.

Our organization, mission and culture:

The Department of Transportation and Public Facilities, Statewide Design and Engineering administrative team provides support to dedicated professionals who work to Keep Alaska Moving through service and infrastructure. We take pride in our hard work, dedication, and motivation which is crucial to the administrative operations that keep the division running smoothly. We are a close group that shares information, best practices, and humor whenever possible.

The benefits of joining our team:

Our team offers professional development, collaboration, and mentorship. This job is a fantastic opportunity to train and further develop your skills and is a great stepping stone to future career opportunities as the chosen candidate will have many opportunities for cross training on multiple administrative and financial functions. The State provides all its employees with a standard 37.5-hour work week in order to ensure a positive work and personal life balance, along with a generous leave package that increases over time. In addition, we offer paid state holidays-a total of 11 throughout the year. Part-time telework may be an option for this position after training period is completed.

The working environment you can expect:

This position is located within DOT&PF Headquarters in Juneau, at the DOT&PF 3-mile building on Channel Drive. This location has outstanding channel walking areas, easy access to fishing and one of the best views of Juneau with ample parking on site. As an Accounting Technician I, you will be part of a five-person administrative support team who works collaboratively and independently to support over 80 positions. The incumbent will provide outstanding customer service to a wide variety of people in a professional and friendly manner. The ability to complete tasks and make effective decisions dealing with a variety of subjects for division personnel despite interruptions is essential.

Who we are looking for:

Possesses a working knowledge of the state accounting and procurement system (IRIS FIN), the Alaska Data Enterprise Reporting (ALDER) System or equivalent accounting software systems as well as proficiency with Microsoft Office Programs.

Strong organizational skills and the ability to track and complete routine duties as well as special requests, including tracking payments and processing invoices, researching and identifying errors, and taking corrective action as necessary.

Time management skills- prioritize tasks and independently manage competing deadlines. Display a high level of initiative, effort, and commitment to completing assignments in a timely manner.

High attention to detail- must be thorough when performing work, able to analyze details, spot errors, and double check your work.

Reading comprehension and writing skills - must be able to read a variety of documents, manuals, rules, regulations, reports, emails, etc., and analyze information in order to identify changes, inform decisions, and provide guidance to division staff.One year of clerical work experience maintaining records that included using computer systems and performing basic arithmetic calculations.

Substitutions:

Successful completion of a formal vocational education program in accounting or bookkeeping will substitute for the required experience.

Post secondary education from an accredited college will substitute for the required experience (3 semester/4 quarter hours equal one month).

LEGAL EMPLOYMENT
The State's online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

DOCUMENTS REQUIRED AT TIME OF INTERVIEW:

• Three professional references with current telephone numbers. At least one reference being a current or former supervisor.

• Educational transcripts, if required to meet qualifications.

RECRUITMENT SCOPE

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
Please be sure to check our residency definition to determine if you qualify.

WORK EXPERIENCE
When using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.

If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

SUPPLEMENTAL QUESTIONS
This recruitment utilizes a supplemental questionnaire as part of the application process. These questions may be a mix of written, multiple choice, and select all that apply questions. The answers you provide to the questions will be an opportunity for you to tell us about your experience and/or education. The answers will be used to determine which applicants will advance to the interview phase of the recruitment and selection process; please be as thorough and accurate as you can.

EDUCATION
If post-secondary education is required or is used as a substitution to meet the minimum qualifications, it is required to complete the Education section of your Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Units Completed field. Copies of transcripts will be required at time of interview but may also be attached to the application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

RECRUITMENT NOTICE
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via hard-copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hard-copy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/

NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465-4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'govermentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Tonya Crago
Administrative Officer 2
Phone: 907-465-6950
tonya.crago@alaska.gov Employment Type: Full Time