Commercial Lease Administrator

Title: Commercial Lease Administrator

Pay: $70000 - $90000 / year

Type: Direct Hire

Process: in-person interview in-office

Location: Vienna, VA

• Position is in-office 5 days/week with potential for hybrid 2-3 days per week

Responsibilities:

• Abstract and set up all commercial Lease documents (New Leases, Amendments, Terminations, Assignments, Subleases etc.) once fully executed in MRI & Yardi.
• Prepare rent commencement letters, calculate prorated amounts and work closely with accounting to post rent commencement charges to the tenant ledger
• Manage, update and provide support to various departments regarding database accuracy
• Monitor leases to ensure critical dates are met (renewals, terminations, etc).
• Annual reconciliation of CAM, taxes and insurance
• Maintain lease terms in database and ensure accuracy for monthly billings, annual increases, collections, percentage rent calculations, etc.
• Process tenant move-in and move-outs within database
• Work closely with property accounting in preparing annual budgets
• Resolve tenant/landlord lease interpretation discrepancies
• Develop and maintain accurate records and files for all leases
• Continuous monitoring of system information for accuracy, including but not limited to, rent roll validation, square footages, aged delinquencies, etc.
• Work closely with leasing/legal personnel to update lease forms as the industry dictates
• Provide and maintain excellent customer service for both internal and external clients

Experience:

• Over 3 years of relevant experience in commercial real estate lease administration or related field such as commercial real estate accounting or property management
• Strong experience with budgeting and reconciliations