Commercial Construction Executive Assistant

Job DescriptionJob Description

Essential Duties & Responsibilities:
The ideal candidate has an excellent ability to provide friendly customer service, manage time and multi-task. This role will support the 3 founders of Barringer Construction and the Charlotte Market Leader. A successful candidate will need to prioritize requests and effectively communicate to deliver desired outcomes. The Executive Assistant will have visibility to sensitive and/or confidential information and must operate with professional discretion at all times.

·Manage an active calendar of appointments including travel itineraries and agendas
·Complete expense reports
·Conduct research as requested to provide the Executive with necessary information
·Prioritize conflicting needs; handle matters expeditiously and proactively, follow-through on projects to successful completion while meeting due dates
·Schedule meetings and organize logistics (room rental, refreshments, etc.)
·Build friendly, professional rapport and relationships with individuals and organizations that routinely interface with Barringer Executives
·Keep records, follow up on action items and ensure open lines of communication
·Friendly and positive communication with internal and external customers
·Participate in Barringer’s welcoming hospitality
·Build positive working relationships with Barringer teammates
·Support contract administration
Serve as Gatekeeper for project contracts
Secure time on Executive’s calendar
Request drafts from Project Manager
Pre-Review contracts before Executive review
Coordinate contract reviews with company attorney

Qualifications:

To perform this job successfully, an individual must have the following skills and traits:

·Highly organized
·Strong communications skills
·A passion around serving others
·Friendly, engaging and personable
·Efficient
·Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
·Ability to handle confidential information with discretion
·Must be proficient in Microsoft Word, Microsoft Excel, and Microsoft Outlook; Bluebeam proficiency is a plus
·Experience with contract administration (specifically AIA contracts) is a plus
·Ability to adapt to various competing demands, and demonstrate the highest level of customer service and responsiveness
·Resourcefulness and a proactive approach to problem-solving
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Education and/or Experience: Experience as an Executive or Administrative Assistant, Paralegal or Construction Office Administrator is required.

Language Skills: Ability to speak, read, write, and type in proper English is mandatory. Ability to present grammatically correct and factually correct information (written and spoken) to employees, clients, and trade partners.

Math Skills: Ability to add, subtract, multiply, and divide.

Reasoning Ability: Ability to solve problems and deal with a variety of co-workers in a fast-paced work environment. Ability to multi-task and deliver requests with timely responses that meet or exceed expectations on the first attempt.

Physical Demands: While performing the duties of this job, the employee is regularly required to talk, hear, visually observe and move around the office. Must be able to move about freely in an office environment. Specific vision abilities required by this job include close vision to work on a computer and to read mail.

Work Environment: The employee will spend time in an office environment where professional dress and professional personal appearances are mandatory.

Company DescriptionBarringer construction is a 12 year old commercial construction general contracting firm with offices in Charlotte, Raleigh and Asheville. The Service Group within Barringer provides minor construction services and maintenance work to new and existing clients. What sets Barringer apart is our core values (generosity, authenticity, honesty and passion), exceptional customer experience and high quality craftmanship.Company DescriptionBarringer construction is a 12 year old commercial construction general contracting firm with offices in Charlotte, Raleigh and Asheville. The Service Group within Barringer provides minor construction services and maintenance work to new and existing clients. What sets Barringer apart is our core values (generosity, authenticity, honesty and passion), exceptional customer experience and high quality craftmanship.