Project Assistant/Administrator

We are looking for a Project Coordinator. This Project Administrator is to be in Hackettstown, NJ for an 18-month contract. If you have experience in analyzing and organizing data and documentation - APPLY NOW!

The Special Projects Analyst role is responsible for providing PMO support & supporting governance for global finance projects. The incumbent supports a program management team with analytics, report preparation, maintenance of records, minutes recording, program software and other documentation. The analytics requirement requires statistical understanding and the ability to manipulate information into decisions and recommendations. The transformation analyst requires a high level of comfort with Microsoft Office tools, and the ability to deliver future asks utilizing organizational agility.

Schedule: M-F 8:30am – 5pm. For now, they will be working from home and limited time in the office for the next several months.

Key Responsibilities:

Project Management Support:

· Meeting support

o Setting up meetings inviting participants and take minutes and actions

· Support Key Program Documentation on Sharepoint, smartsheets and Microsoft TEAMS

o Posting documents

o Access control maintaining

o Hierarchy set-up and control

· Analysis and manipulate information into decisions and recommendations

· Assist with cross workstream initiatives to support the design and deployment activities

· Collect and organize design/deployment documents in word and PowerPoint

o Collecting input from workstream

o Consolidating in 1 document

o Preparing for review leadership

· Transcribe meeting outcome in PowerPoint/word

· Update project plans within Smartsheets as timelines/priorities shift

· Support workshops, assisting with set-up, communication & documentation of output

· Resource for Program PMO Lead as assistance with various tasks as needed

Basic PA support.

· Travel and Expense support

· Agenda support

Software Admin Support

· Support program expert on program software including Smartsheets, MS Teams, and SharePoint use & WoW

· Manage Document Security. Ensure only necessary users can access documents across SharePoint & Smartsheets. Document all permissions as they are granted.

· Support Smartsheet Dashboards. Ensure they calculate correctly should source sheets change and are updated with links to any new Smartsheets.

· Support MS Teams implementation. Ensure new documents are accessible through workstream & regional teams. Set-up new teams as need arises.

Context and Scope

Building Effective Relationships

· Ability to create & leverage relationships within project team and key stakeholders

· Communicating with S&F and Program Leadership

Dealing with Ambiguity

· Confident delivering on vague asks, ability to create own vision to deliver goals

· Comfortable with ambiguity in job scope as project continues to evolve

Functional/Technical Skills

• Microsoft office proficiency and aptitude for learning new software

• Capable of analysing information into decisions and recommendations of actions.

• Ability to collect and organize information into useful documentation.

Qualifications:

• Required Bachelor’s degree or equivalent experience

• Demonstrated controls aptitude and ability to analyze and organize data and documentation. Experience delivering vague objectives.

RightStone is a strategic partner that works with our clients to place the highest caliber of talent for a wide range of industries and skill sets. For over 23 years RightStone has assisted organizations in attracting, recruiting, and placing qualified candidates quickly for contract, contract to hire, and direct hire opportunities. The right candidates are the most critical aspect of who RightStone is. If you are that candidate, we are interested in speaking with you!

RightStone is an equal opportunity employer and prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. RightStone is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations and prohibits unlawful discrimination by any employee of the Company, including supervisors, coworkers, independent contractors and other third parties.

Join OUR team. Be part of our family of contractors and consultants. That is what we sell. Experience our one on one recruiting model, our dedicated onboarding and HR team, top of market operations team, and be a part of a company with one the highest retention rates for contractors in the US staffing market. APPLY TODAY!!!