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Project Management Administrator Jobs (NOW HIRING)

Instrata

Project Management Administrator

Pineville, NC · On-site

About the Role Are you a detail-oriented multitasker who thrives in a fast-paced, project-driven environment? We're looking for a proactive and organized Project Management Administrator to support ...

Instrata

Project Management Administrator

Trenton, NJ · On-site

About the Role Are you a detail-oriented multitasker who thrives in a fast-paced, project-driven environment? We're looking for a proactive and organized Project Management Administrator to support ...

Instrata

Project Management Administrator

Richmond, VA · On-site

About the Role Are you a detail-oriented multitasker who thrives in a fast-paced, project-driven environment? We're looking for a proactive and organized Project Management Administrator to support ...

Instrata

Project Management Administrator

Chandler, AZ · On-site

About the Role Are you a detail-oriented multitasker who thrives in a fast-paced, project-driven environment? We're looking for a proactive and organized Project Management Administrator to support ...

H Mart

Project Management Administrator

Lyndhurst, NJ · On-site

Review and process the project costs including outsourcing services and general contractors ... Please inform our Human Resources Department or the Store Manager if you need assistance completing ...

hmart

Project Management Administrator

Lyndhurst, NJ · On-site

Review and process the project costs including outsourcing services and general contractors * Organize refrigerator and equipment placement schedule review * Review and updates CAD drawing and ...

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Project Management Administrator information

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How much do project management administrator jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for project management administrator in the United States is $28.96, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $33.41 per hour, depending on experience, location, and employer.

What does a project management administrator do?

A Project Management Administrator supports project managers and teams by handling administrative tasks related to project planning, coordination, and communication. They help organize meetings, maintain project documentation, track progress, and ensure deadlines are met. Their work is essential for keeping projects on schedule and within budget, as they provide the organizational backbone that allows project teams to focus on delivering results.

What are the key skills and qualifications needed to thrive as a project management administrator?

To thrive as a Project Management Administrator, you need strong organizational abilities, attention to detail, and a solid understanding of project management principles, often supported by a relevant degree or certification like CAPM or PMP. Familiarity with project management software such as Microsoft Project, Asana, or Trello, as well as proficiency in Excel and document management systems, is essential. Excellent communication, problem-solving, and multitasking skills help you effectively support project teams and manage competing priorities. These skills and qualities are vital for ensuring that projects run smoothly, deadlines are met, and stakeholders stay informed.

How does a project management administrator typically support project teams and facilitate communication?

A Project Management Administrator plays a crucial role in supporting project teams by organizing documentation, scheduling meetings, and ensuring all stakeholders are kept up-to-date on project progress. They often serve as the central point of contact for project-related information, helping to streamline communication between project managers, team members, and external partners. By proactively managing project timelines, tracking deliverables, and preparing status reports, they help identify and address any potential bottlenecks early, which contributes to smoother project execution.

What is the difference between Project Management Administrator vs Project Coordinator?

AspectProject Management AdministratorProject Coordinator
CertificationsPMI-ACP, CAPM, or similarOften similar, may include CAPM or no certification
Work EnvironmentSupports project teams, handles documentation, schedulesAssists in project planning, communicates with stakeholders
Employer UsageUsed across industries for administrative support in projectsCommonly used in project planning and execution phases

While both roles support project teams, Project Management Administrators focus more on documentation, scheduling, and administrative tasks, often requiring certifications like CAPM. Project Coordinators typically assist with planning and stakeholder communication. Both roles are vital for project success but differ slightly in scope and responsibilities.

What cities are hiring for Project Management Administrator jobs?

Cities with the most Project Management Administrator job openings:

What states have the most Project Management Administrator jobs?

States with the most job openings for Project Management Administrator jobs include:

What are popular job titles related to Project Management Administrator jobs?

For Project Management Administrator jobs, the most frequently searched job titles are:

Project Management Administrator jobs near you
Infographic showing various Project Management Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution, with an average salary of $60,230 per year, or $29 per hour.

Project Management Administrator

Chandler, AZ • Hybrid

Instrata Technologies, LLC.
See more jobs at Instrata Technologies, LLC.external

Full-time

Re-posted 26 days ago

Key responsibilities

  • Support project documentation, including creating, compiling, and submitting project submittals and close-out packages.

  • Maintain and organize project files, plans, deliverables, and trackers in company and client systems.

  • Assist with scheduling, coordinating material deliveries, and supporting project reporting and communication activities.

Job description

About the Role
Are you a detail-oriented multitasker who thrives in a fast-paced, project-driven environment? We’re looking for a proactive and organized Project Management Administrator to support our teams in delivering seamless, high-quality project execution.
In this role, you'll be a key player behind the scenes—helping manage documentation, coordinate materials, support project reporting, and ensure every administrative piece falls into place. If you excel at staying ahead of deadlines, managing details, and supporting multiple stakeholders, this is the role for you.
What You’ll Do – Keep Projects on Track. Support with Precision.
  • Document Preparation: Create, compile, and submit accurate project submittals and close-out packages.
  • Database amp; File Management: Maintain project documentation, plans, deliverables, and trackers in company and client systems.
  • Coordinate Deliveries: Schedule and track project material deliveries to align with field timelines.
  • Administrative Support: Assist Project Managers with scheduling, purchasing, and general project-related tasks.
  • Reporting amp; Organization: Help prepare reports, maintain logs, and support communication flow across teams.
  • Content amp; Communication: Assist with writing project content and communicating updates to internal and external stakeholders.
What You Bring
  • Attention to Detail: You’re the person who catches errors others miss and double-checks your own work.
  • Time Management: Able to juggle multiple tasks with competing deadlines—without dropping the ball.
  • Professional Communication: Clear, concise, and courteous with coworkers, clients, and vendors.
  • Technical Skills: Proficient in Microsoft Office (Word, Excel, Outlook, and MS Project), Experience with project tools like Bluebeam, PlanGrid, or Smartsheet (a plus)
  • Team Player: You take direction well, pitch in wherever needed, and value collaboration.
  • Confidentiality amp; Discretion: Trusted to handle sensitive documents and company information with care.
Education amp; Experience
  • High School Diploma or GED required; Associate’s or equivalent experience preferred
  • 1–2 years in an administrative or project support role (preferably in construction, telecom, or technology)
  • Field experience in structured cabling is a plus but not required
What’s in It for You?
  • Purposeful Work: Help streamline operations that directly impact client success and project outcomes.
  • Growth Opportunities: Build project coordination skills and grow toward a Project Manager or Operations role.
  • Collaborative Culture: Work closely with experienced professionals in a fast-moving, team-focused environment.
  • Tools amp; Training: Gain exposure to top-tier software tools and project management processes.
  • Stability amp; Support: Competitive pay, structured processes, and a leadership team that values your contribution.
Work Environment amp; Physical Requirements
  • This is a hybrid administrative role that may include both office and light warehouse/project site exposure.
  • Regular lifting/moving of up to 20 lbs
  • Frequent use of computer, phone, and filing systems
  • Occasional standing, kneeling, and reaching
  • Reasonable accommodations available for individuals with disabilities
Ready to Make an Impact?
If you’re organized, driven, and ready to support complex projects from behind the scenes—we’d love to hear from you. Apply today and bring clarity and coordination to every step of the project journey.

Apply