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Project Management Administrator Jobs in Illinois

Sidley

Digital Asset Management Administrator

Chicago, IL · Hybrid

$85K - $118K/yr

The Digital Asset Management (DAM) Administrator serves as the enterprise administrator and subject ... Able to manage multiple projects with competing deadlines and priorities #LI-Hybrid #LI-JW1 The ...

CAI

Data Center Project Administrator

Chicago, IL · On-site

$60K - $75K/yr

Working closely with Project Managers, Commissioning Leads, and project teams, the Project Administrator will be responsible for maintaining accurate project records, coordinating documentation ...

CAI

Data Center Project Administrator

Chicago, IL · On-site

$60K - $75K/yr

Working closely with Project Managers, Commissioning Leads, and project teams, the Project Administrator will be responsible for maintaining accurate project records, coordinating documentation ...

CAI

Data Center Project Administrator

Chicago, IL · On-site

$60 - $75/hr

Working closely with Project Managers, Commissioning Leads, and project teams, the Project Administrator will be responsible for maintaining accurate project records, coordinating documentation ...

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Project Management Administrator information

See Illinois salary details

$14

$28

$50

How much do project management administrator jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for project management administrator in Illinois is $28.06, according to ZipRecruiter salary data. Most workers in this role earn between $21.20 and $32.36 per hour, depending on experience, location, and employer.

What does a project management administrator do?

A Project Management Administrator supports project managers and teams by handling administrative tasks related to project planning, coordination, and communication. They help organize meetings, maintain project documentation, track progress, and ensure deadlines are met. Their work is essential for keeping projects on schedule and within budget, as they provide the organizational backbone that allows project teams to focus on delivering results.

What are the key skills and qualifications needed to thrive as a project management administrator?

To thrive as a Project Management Administrator, you need strong organizational abilities, attention to detail, and a solid understanding of project management principles, often supported by a relevant degree or certification like CAPM or PMP. Familiarity with project management software such as Microsoft Project, Asana, or Trello, as well as proficiency in Excel and document management systems, is essential. Excellent communication, problem-solving, and multitasking skills help you effectively support project teams and manage competing priorities. These skills and qualities are vital for ensuring that projects run smoothly, deadlines are met, and stakeholders stay informed.

How does a project management administrator typically support project teams and facilitate communication?

A Project Management Administrator plays a crucial role in supporting project teams by organizing documentation, scheduling meetings, and ensuring all stakeholders are kept up-to-date on project progress. They often serve as the central point of contact for project-related information, helping to streamline communication between project managers, team members, and external partners. By proactively managing project timelines, tracking deliverables, and preparing status reports, they help identify and address any potential bottlenecks early, which contributes to smoother project execution.

What is the difference between Project Management Administrator vs Project Coordinator?

AspectProject Management AdministratorProject Coordinator
CertificationsPMI-ACP, CAPM, or similarOften similar, may include CAPM or no certification
Work EnvironmentSupports project teams, handles documentation, schedulesAssists in project planning, communicates with stakeholders
Employer UsageUsed across industries for administrative support in projectsCommonly used in project planning and execution phases

While both roles support project teams, Project Management Administrators focus more on documentation, scheduling, and administrative tasks, often requiring certifications like CAPM. Project Coordinators typically assist with planning and stakeholder communication. Both roles are vital for project success but differ slightly in scope and responsibilities.

Project Management Administrator jobs near you
Infographic showing various Project Management Administrator job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution, with an average salary of $58,364 per year, or $28.1 per hour.

Property Asset Management Administrator

The Salvation Army Central Territory

Hoffman Estates, IL • On-site

$87K - $109K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

Salvation Army rating

6.0

Company rating: 6.0 out of 10

Based on 364 frontline employees who took The Breakroom Quiz

599th of 785 rated non-profit organizations

Job description

Turn property, numbers, and technology into meaningful impact! As the Property Asset Management Administrator, you'll help manage critical property information, support capital projects, maintain essential systems, and improve processes across The Salvation Army. If you're organized, detail-oriented, and enjoy bringing people, data, and technology together, this is your opportunity to make a difference behind the scenes!
Compensation Range: $87,236 to $109,046/annually, based on experience
The Salvation Army Mission:
The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Job Objective:
Property Asset Management Administrator maintains the General Ledger accounts and business transactions for multiple residential and commercial properties, applying Generally Accepted Accounting Principles (GAAP) and Tax Accounting concepts, which include analytical work and thorough review of financial records. Provide management with financial information such as financial statements and cash flow.
Essential Functions:
This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.
Responsibilities:
  • Create and monitor capital asset project work orders in property management platform and provide monthly reconciliations on capital investments and associated depreciation.
  • Maintain the Division's CMMS program.
  • Provide CMMS (Archibus) support and act as the primary liaison for the Territory.
  • Review annually the periodic maintenance programs and SLAs to improve or advance the quality-of-service delivery. Review annually the performance metrics to measure effective operations.
  • Provide an annual review of operating practices and SLA's annually for their effectiveness and efficiency.
  • Collaborate with the Divisions/Command on the strategic implementation and utilization of the Archibus software.
  • Assist Divisions/Commands annually in the development of property specific multi-year capital budgets.
  • Collaborate with outside vendors to complete the following SOW annually:
    • Schedule site visits annually to capture equipment that has been replaced or new properties added in the Territory.
    • Secure poly line floor plan diagrams and import into the CMMS.
    • Secure the Excel PM workbooks for import into Archibus annually.
    • Ensure vendor provides, applies, and photo-documents the asset tags for locations not previously identified and for equipment that has been tagged but recently replaced.
    • Secure photo-documents of the equipment identified and import into the CMMS annually.
    • Secure condition equipment data for sites surveyed and import into CMMS.
    • Develop and import any new PMs annually.
  • Oversee software upgrades and coordinate software compliance with the Territorial IT Department
  • Prepare forecasts for capital spending and depreciation.
  • Prepare and enter journal entries for fixed assets, accruals and other balance sheet accounts.
  • Ensure financial reports tie to general ledger.
  • Develop legal file, property code and legal descriptions for new property records after purchase. Integrate acquisitions into accounting and reporting frameworks into financial and property management platform.
  • Confirm details submitted for Construction & Capital Projects/Major Repairs accounting and reporting.
  • Process requests for funding and disbursements according to GAAP.
  • Process New Market Tax Credit filings for more complex property projects in accordance with filing authority instruction.
  • Process all Legal Invoices
  • Provide support for assigned units including property accounting issue resolution, policy interpretation, and CMMS issues.
  • Identify, test, and implement process improvements in Property/CMMS management platforms to gain efficiencies.
  • Develop/update documentation and training materials for existing policies and procedures for all areas of responsibility.
  • Mentor and manage the day-to-day work product of assigned property staff, perform ongoing job and job performance evaluations, approve timecards and time off requests.
  • Manage time off staff shortages with temporary work allocation shifts and coverage.
  • Prepare ad hoc projects as needed to support business needs.

Minimum Qualifications:
The requirements listed below are representative of the minimal education, experience, certifications, skills, and/or abilities required for this position.
Education & Certifications:
Bachelor's Degree from an accredited institution with degree focus in accounting, finance, or business administration. Equivalent combination of education and years of business experience may be considered.
A valid driver's license is required and must have MVR clearance.
Skills & Experience:
  • Minimum seven (7) years of progressively increased accounting department experience and responsibility in public accounting or, preferably in commercial property management and construction accounting experience.
  • Excellent knowledge of accounting real estate software required; and related accounting platforms such as Acumatica, QuickBooks and/or AvidXchange.
  • Knowledge of property management platform (Archibus) is preferred.
  • Microsoft Office software suite proficiency required, including advanced Excel use and user knowledge.
  • Effective oral and written communication skills; excellent accuracy/proofreading and attention to detail in all work products.
  • Proficiency and consistency with prioritizing workload, multi-tasking, working independently with minimal supervision and meeting work deadlines.
  • Experience in Real Estate and Property Management.

OR - Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Supervisory Responsibility:
Property Clerk
Physical Requirements:
Physical requirements include good speaking, hearing and vision ability, and excellent manual dexterity. Also requires bending, squatting, and walking. May occasionally require standing for extended periods.
Travel:
20 - 50%
Working Conditions:
Work is performed in a typical office environment. May require some weekend and evening work.
In compliance with the ADA Amendments Act if you have a disability and would like to request an accommodation to apply for this position, please call 847-294-2166.
Why You'll Love Working at The Salvation Army
Looking for more than just a job? Join a mission-driven organization where your work makes a real impact every day. At The Salvation Army, you'll be part of a team that values compassion, collaboration, growth, and service to others.
We believe in taking care of our employees by offering:
  • Comprehensive medical, dental, vision, life, and disability benefits
  • Generous paid time off including vacation, holidays, sick, and personal days
  • Retirement benefits including a 403(b) plan with employer contributions for eligible employees
  • Opportunities for professional growth, learning, and career development
  • A supportive culture that encourages work-life balance
  • Competitive compensation within the nonprofit sector

Most importantly, you'll join an organization with a meaningful mission - helping meet human needs and serving communities with dignity, compassion, and hope. Your work here truly matters.
In compliance with the ADA Amendments Act if you have a disability and would like to request an accommodation to apply for this position, please call 847-294-2166.

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About Salvation Army

Sourced by ZipRecruiter

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Industry

Non-profits, retail, amusement, gambling, and recreation and religious organizations

Company size

5,001 - 10,000 Employees

Headquarters location

Alexandria, VA, US

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