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Project Management Administrator Jobs in California

GGP

Property Management Administrator

Newark, CA · On-site

$36/hr

Administer specialty leasing (retail merchandising units and kiosks) deals; prepare deal sheets ... Strong project management, organizational skills, and interpersonal skills with attention to detail

GGP

Property Management Administrator

Newark, CA · On-site

$22.50 - $30/hr

Administer specialty leasing (retail merchandising units and kiosks) deals; prepare deal sheets ... Strong project management, organizational skills, and interpersonal skills with attention to detail

Laserfiche

PMO Admin

Long Beach, CA · Hybrid

We are seeking a detail-oriented and proactive PMO Administrator to support the Project Management Office by coordinating project governance, portfolio reporting, process improvement, and cross ...

Laserfiche

PMO Admin

Long Beach, CA · Hybrid

$28.85 - $37.50/hr

We are seeking a detail-oriented and proactive PMO Administrator to support the Project Management Office by coordinating project governance, portfolio reporting, process improvement, and cross ...

AlfaTech

Project Administrator

San Francisco, CA · On-site

$35 - $40/hr

Works with Project Managers to resolve priorities. * Meets schedules. Advises project team members and Project Managers when there may be a problem in meeting an upcoming deadline. * Coordinate ...

AlfaTech

Project Administrator

San Francisco, CA · On-site

$35 - $40/hr

Works with Project Managers to resolve priorities. * Meets schedules. Advises project team members and Project Managers when there may be a problem in meeting an upcoming deadline. * Coordinate ...

AlfaTech

Project Administrator

San Francisco, CA · On-site

$35 - $40/hr

Works with Project Managers to resolve priorities. * Meets schedules. Advises project team members and Project Managers when there may be a problem in meeting an upcoming deadline. * Coordinate ...

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Project Management Administrator information

See California salary details

$14

$28

$51

How much do project management administrator jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for project management administrator in California is $28.58, according to ZipRecruiter salary data. Most workers in this role earn between $21.59 and $32.98 per hour, depending on experience, location, and employer.

What does a project management administrator do?

A Project Management Administrator supports project managers and teams by handling administrative tasks related to project planning, coordination, and communication. They help organize meetings, maintain project documentation, track progress, and ensure deadlines are met. Their work is essential for keeping projects on schedule and within budget, as they provide the organizational backbone that allows project teams to focus on delivering results.

What are the key skills and qualifications needed to thrive as a project management administrator?

To thrive as a Project Management Administrator, you need strong organizational abilities, attention to detail, and a solid understanding of project management principles, often supported by a relevant degree or certification like CAPM or PMP. Familiarity with project management software such as Microsoft Project, Asana, or Trello, as well as proficiency in Excel and document management systems, is essential. Excellent communication, problem-solving, and multitasking skills help you effectively support project teams and manage competing priorities. These skills and qualities are vital for ensuring that projects run smoothly, deadlines are met, and stakeholders stay informed.

How does a project management administrator typically support project teams and facilitate communication?

A Project Management Administrator plays a crucial role in supporting project teams by organizing documentation, scheduling meetings, and ensuring all stakeholders are kept up-to-date on project progress. They often serve as the central point of contact for project-related information, helping to streamline communication between project managers, team members, and external partners. By proactively managing project timelines, tracking deliverables, and preparing status reports, they help identify and address any potential bottlenecks early, which contributes to smoother project execution.

What is the difference between Project Management Administrator vs Project Coordinator?

AspectProject Management AdministratorProject Coordinator
CertificationsPMI-ACP, CAPM, or similarOften similar, may include CAPM or no certification
Work EnvironmentSupports project teams, handles documentation, schedulesAssists in project planning, communicates with stakeholders
Employer UsageUsed across industries for administrative support in projectsCommonly used in project planning and execution phases

While both roles support project teams, Project Management Administrators focus more on documentation, scheduling, and administrative tasks, often requiring certifications like CAPM. Project Coordinators typically assist with planning and stakeholder communication. Both roles are vital for project success but differ slightly in scope and responsibilities.

Project Management Administrator jobs near you
Infographic showing various Project Management Administrator job openings in California as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $59,441 per year, or $28.6 per hour.

Property Management Administrator

Brookfield Properties

Newark, CA • On-site

$22.50 - $30/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 21 days ago

Brookfield Properties rating

7.2

Company rating: 7.2 out of 10

Based on 23 frontline employees who took The Breakroom Quiz

123rd of 204 rated real estate companies

Job description

Location
NewPark Mall - 2086 NewPark Mall
Business
Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we're committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we're shaping the future of the industry by delivering exceptional value to our partners and the communities we serve
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
The Property Management Associate (PMA) administers the property's short-term revenue programs, oversees community-based programs, assists with implementing mall marketing programs, and manages retailer and community relations. The PMA serves as a liaison across multiple functions including but not limited to Mall Management, Business Development, Strategic Partnerships, Leasing, and Marketing.
Responsibilities
Revenue Administration
  • Administer specialty leasing (retail merchandising units and kiosks) deals; prepare deal sheets & packets within Salesforce, facilitate license agreement execution, complete merchant on-boarding process, and maintain merchant files to comply with audit guidelines
  • Administer strategic partnership deals including obtaining collateral, coordinating installation and removal per contracted term
  • Serve as primary on-site contact for business development program; resolve complaints and communicate any issues to the GM and appropriate Business Development contact
  • Ensure merchants adhere to company guidelines and visual standards
  • Screen, prospect, and route business development (specialty leasing and strategic partnerships) leads to appropriate representative
  • Participate in specialty leasing site visits with prospective merchants as requested
  • Identify appropriate merchant placement based upon available space inventory & building code requirements
  • Coordinate merchant opening and closing logistics with operations and security; coordinate install and removal of RMUs, banners, signage, and advertisements
  • Work with Tenant Coordination to obtain approved drawings and municipality permits for new kiosks
  • Provide proof of performance for national and local advertising deals and activations as requested
  • Post and maintain collateral, coordinate installation and removal per contracted terms
  • Educate merchants on rent collection system, verify payments, follow-up and collect Accounts Receivable as needed
  • Collect and track specialty leasing merchant sales; calculate and bill overage & breakpoints
  • Administer storage rental program, which includes negotiating new and renewal agreements, tracking occupancy, and other related activity
  • Oversee merchant Insurance Program which includes, but not limited to, signing up qualifying new and existing merchants, ensuring Certificates of Insurance are current
  • Oversee Holiday photo set operator/vendor, including but not limited to, being the main point of contact, coordinating set install, monitoring daily operations, tracking sales, and coordinating set removal
  • Deliver violation letters and/or action notices as approved by GM and Business Development
  • At the discretion of leadership, may be required to participate in the Manager on Duty (MOD) schedule during non-office hours, including evenings, weekends, and holidays. MOD coverage may include being on call, or on-site when appropriate. The on-site requirements of the MOD will be determined and approved by leadership.

Marketing, Community, Customer Experience
  • Implement portfolio-wide and community programming and events
  • Secure retailer participation for events (sampling, demos, offers, displays, etc.), execute event implementation, collect results and highlights, and submit Community Event Tracker
  • Maintain property social media account and website, including but not limited to updates and responses
  • Submit local content for digital screens
  • Coordinate installation of barricade graphics and/or window displays for vacant spaces
  • Administer in-mall directories to include store listing updates. Monitor content and operations of directories, digital signage, and banner program to ensure no operational issues

Miscellaneous
  • Other duties as assigned

Qualifications
  • High School degree or GED required; Associate's or Bachelor's degree preferred
  • 1-3 years shopping center or retail experience
  • Strong project management, organizational skills, and interpersonal skills with attention to detail
  • Ability to analyze and interpret financial reports, budgets, contracts, and legal documents
  • Ability to adapt to a dynamic work environment
  • Supervisory and coaching skills with ability to delegate tasks
  • Demonstrate effective conflict resolution and customer service skills for interaction with merchants, customers, and co-workers
  • Strong working knowledge of various computer software such as Microsoft Office, Microsoft Teams, JDEdwards, Salesforce

Compensation
  • Salary type: Non-Exempt
  • Pay Frequency: Bi-weekly
  • Hourly Pay Range: $30 - $36 per hour
  • Annual Bonus: 10%

Core Competencies: Nimble Learning, Collaborates, Drives Results, Customer Focus, Business Insight, Organizational Savvy
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to do the following:
  • The employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.
  • The employee frequently is required to stand, walk, and reach with hands and arms.
  • The employee is occasionally required to stoop, kneel, crouch, or crawl.
  • The employee may frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
  • The noise level in this work environment is usually moderate.

Benefit Information
  • Competitive compensation
  • Medical, Dental and Vision beginning day 1
  • 401(k) Company matching
  • 401(k) Vests on Day 1
  • Career development programs
  • Charitable donation matching
  • Generous paid time off (i.e., vacation, personal holidays, paid sick time)
  • Paid Volunteer Hours
  • Paid Parental Leave
  • Family planning assistance including IVF, surrogacy, and adoption options
  • Wellness and mental health resources
  • Pet insurance offering
  • Childcare Assistance
  • Commuter benefits
  • A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
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