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Project Management Administrator Jobs in California

Core Builders

Project Administrator

San Jose, CA · On-site

$80K - $95K/yr

Position Summary As the Project Administrator , you are responsible for document control management ... Procore Management Distribution of Project Schedule to subcontractors * Track subcontractor monthly ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the ... Duties: - Assist in the coordination and management of project activities - Prepare and distribute ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the ... Duties: * A ssist in the coordination and management of project activities * P repare and ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the ... Duties: - Assist in the coordination and management of project activities - Prepare and distribute ...

Gallaherco

Project Admin.

San Jose, CA · On-site

$70K/yr

Project Administrator Do you thrive in a fast-paced environment where you can make a real ... Manage project flow and cost tracking to ensure jobs are completed on time and within budget.

Gallaher Co

Project Admin.

San Jose, CA · On-site

Project Administrator Do you thrive in a fast-paced environment where you can make a real ... Manage project flow and cost tracking to ensure jobs are completed on time and within budget.

Gallaher Co

Project Admin.

San Jose, CA · On-site

$70K/yr

Project Administrator Do you thrive in a fast-paced environment where you can make a real ... Manage project flow and cost tracking to ensure jobs are completed on time and within budget.

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Showing results 21-40

All JobsProject Management Administrator JobsProject Management Administrator Jobs in California

Project Management Administrator information

See California salary details

$14

$28

$51

How much do project management administrator jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for project management administrator in California is $28.58, according to ZipRecruiter salary data. Most workers in this role earn between $21.59 and $32.98 per hour, depending on experience, location, and employer.

What does a project management administrator do?

A Project Management Administrator supports project managers and teams by handling administrative tasks related to project planning, coordination, and communication. They help organize meetings, maintain project documentation, track progress, and ensure deadlines are met. Their work is essential for keeping projects on schedule and within budget, as they provide the organizational backbone that allows project teams to focus on delivering results.

What are the key skills and qualifications needed to thrive as a project management administrator?

To thrive as a Project Management Administrator, you need strong organizational abilities, attention to detail, and a solid understanding of project management principles, often supported by a relevant degree or certification like CAPM or PMP. Familiarity with project management software such as Microsoft Project, Asana, or Trello, as well as proficiency in Excel and document management systems, is essential. Excellent communication, problem-solving, and multitasking skills help you effectively support project teams and manage competing priorities. These skills and qualities are vital for ensuring that projects run smoothly, deadlines are met, and stakeholders stay informed.

How does a project management administrator typically support project teams and facilitate communication?

A Project Management Administrator plays a crucial role in supporting project teams by organizing documentation, scheduling meetings, and ensuring all stakeholders are kept up-to-date on project progress. They often serve as the central point of contact for project-related information, helping to streamline communication between project managers, team members, and external partners. By proactively managing project timelines, tracking deliverables, and preparing status reports, they help identify and address any potential bottlenecks early, which contributes to smoother project execution.

What is the difference between Project Management Administrator vs Project Coordinator?

AspectProject Management AdministratorProject Coordinator
CertificationsPMI-ACP, CAPM, or similarOften similar, may include CAPM or no certification
Work EnvironmentSupports project teams, handles documentation, schedulesAssists in project planning, communicates with stakeholders
Employer UsageUsed across industries for administrative support in projectsCommonly used in project planning and execution phases

While both roles support project teams, Project Management Administrators focus more on documentation, scheduling, and administrative tasks, often requiring certifications like CAPM. Project Coordinators typically assist with planning and stakeholder communication. Both roles are vital for project success but differ slightly in scope and responsibilities.

Project Management Administrator jobs near you
Infographic showing various Project Management Administrator job openings in California as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $59,441 per year, or $28.6 per hour.

Project Administrator

Howard Building Corporation

Costa Mesa, CA • On-site

$30 - $45/hr

Full-time

Posted 15 days ago

Job description

Description

JOB DESCRIPTION


Assist Project Manager with a variety of tasks related to the management of construction related documents and coordination between subcontractors, clients, field and office.This is a non-exempt position as defined by the Fair Labor Standards Act and subject to overtime.


ROUTINE DUTIES & RESPONSIBILITIES

  1. Issue and track invitations to bid.
  2. Management and distribution of bid-related documents.
  3. Assist in preparation of proposals and bids.
  4. Prepare and distribute AIA and related owner contracts.
  5. Prepare and distribute job set-up documents.
  6. Prepare and distribute preliminary notices and related documents.
  7. Request and review subcontractor insurance and contractor's licenses.
  8. Issue and track subcontracts/subcontract change orders and purchase orders.
  9. Prepare and distribute meeting minutes.
  10. Prepare and track Owner Change Orders and update budget reports.
  11. Prepare and track owner billings.
  12. Review and process subcontractor billings.
  13. Filing of project documents such as conditional and unconditional lien releases.
  14. Project Closeout Manual creation and submission.

WORKING CONDITIONS & PHYSICAL DEMANDS

  1. The Project Adminstrator may routinely sit or stand for long periods of time performing normal duties and/or interacting with coworkers and clients at meetings and events.
  2. The Project Adminstrator may routinely lift and/or carry moderately heavy objects, and work on repetitive tasks in front of a computer screen, which may strain the eyes of certain individuals, cause chronic joint discomfort, and related issues. Care should be taken to avoid back injuries, eye strain, headaches, fatigue, carpal tunnel, and related syndromes.

Requirements

MINIMUM QUALIFICATIONS AND/OR EQUIVALENTS

  1. At least three (3) years experience as a Project Administrator, Project Coordinator or similar role. Construction background and familiarity with AIA documents preferred. Accounting, billing/ invoicing experience a plus.
  2. A high school diploma or equivalent is required. An Associate's degree or some college credit in a related field is preferred.
  3. Ability to communicate both verbally and in writing in a professional manner.
  4. Good judgement and ability to follow instructions and procedures.
  5. Familiarity with plans and project specifications.
  6. Working knowledge of Microsoft Excel, Outlook, Word, Adobe, and similar office software.
  7. Procore or similar project management software experience preferred.
  8. Attentive to detail, accurate and well organized.

Privacy Statement 

Most of the information we collect is information provided directly by you and includes information submitted by you through forms or links on the site, emails or other electronic messages, and the job application portal - a list of the information we collect and purpose for collection can be found at the following link: https://www.howardbuilding.com/

We do not sell, trade or otherwise transfer your personally identifiable information to third parties except that some information may be processed or stored by third party service providers who are contractually obligated to only use such information for purposes of carrying out their contractual obligations in support of our business functions. 


Equal Opportunity

Howard Building Corporation is an Equal Opportunity Employer. We recruit, hire, train, and promote individuals without regard to race, religion, color, national origin, ancestry, age, sex, gender, marital status, gender identity, gender expression, sexual orientation, medical condition genetic information, disability, military status or protected veteran status or any other consideration made unlawful by federal, state or local laws, including the CA Fair Chance Act. HBC is an Equal Opportunity Employer in compliance with the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Initiative, and all other applicable law. HBC does not use artificial intelligence in any aspect of the hiring process.

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