What Is an Office Administrator and How to Become One
Table of Contents
What Is an Office Administrator?
An office administrator completes administrative tasks that enable an office to run smoothly. A central job of the office administrator is to provide support by keeping office supplies stocked and supervising administrative staff. Other duties of an office administrator include bookkeeping, scheduling, purchasing, and updating business records and drafts documents.
How to Become an Office Administrator
Office administrators are vital to successful business operations. You can become an office administrator by completing a high school diploma or a GED certification. Consider earning an associate or bachelor’s degree in business administration to increase career prospects and demonstrate knowledge of basic administrative duties that are needed to run an office. Highlight relevant skills and qualifications on your resume, including proficiency in Microsoft Office, administrative management, verbal and written communication, budgeting, and event coordination.
How to Be a Good Office Administrator
Office administrators manage and support key business functions that help to meet company objectives. You can excel in your office administrator job by completing assigned tasks within the required timeframe, offering a respectful and kind greeting to every guest, responding to emails and calls promptly, and delegating tasks equally among administrative staff. Further, employers value office administrators who can resolve problems that arise in the office, so be sure to strengthen your problem-solving skills to be a good office administrator.
Office Administrator Job Description Sample
With this Office Administrator job description sample, you can get a good idea of what employers are looking for when hiring for this position. Remember, every employer is different and each will have unique qualifications when they hire for a Office Administrator role.
Job Summary
We are seeking an organized, self-motivated Office Administrator to provide general support to our customers and staff. You will greet guests when they arrive, answer phone calls, respond to emails, and organize files. When office supplies run low, you will be responsible for replenishing the supply and restocking the shelves. You will be an essential part of our team, providing support to various departments, so a positive attitude and attention to detail are a must.
Duties and Responsibilities
- Welcome visitors and provide assistance when necessary
- Organize conference room scheduling, equipment, and cleaning
- Answer phone calls and respond to email
- Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed
- Organize catering, coffee, or other refreshments as needed
- Assist with travel arrangements for office staff and managers
- Coordinate building and maintenance issues for general repair and updates
- Assist other departments with administrative or clerical support
Requirements and Qualifications
- High school diploma or equivalent
- Prior experience in an administrative role a plus
- Proficient with Microsoft Office and calendaring programs
- Highly-organized multitasker who works well in a fast-paced environment
- Willingness to learn and to grow with the company
- Excellent communication and organizational skills
