Events Data Associate

Position: Events Data Associate
Mode: Long-term contract (ongoing)
Remote acceptable? Yes - must commit to 40 hours/week EST
Visa acceptable? NO
Team: this team coordinates event and seeking interim support for 2026
Profile: A detail-oriented events coordinator with specific experience usig salesforce and preparing for events using Cvent, managing data accuracy and slicing data for reporting and other event needs. Strong excel skills and ability to prepare powerpoint decks although the major need is data/reporting and coordination. The selected person must take ownership and be accountable for tasks, monitoring event inboxes and responding with solid grammar/writing skills. Will be responsible for cleaning data, regularly, to avoid name misspelling and other errors.
Rate: others in this role have been paid ***-***/hour and budget commensurate with this
Process: Submission notes outlining salesforce, Cvent, events and data experience along with LI profile; 2 .5 video interviews - verification - orientations are Tuesday (8:45am - 9:00am EST)
Position Summary
The Events Data Associate will serve as a key analytical and operational resource for ***'s Governance and Events Team, providing data management and reporting support across a suite of event platforms. The ideal candidate combines strong data skills with events operations experience - someone who is equally comfortable pulling a Salesforce report, cleaning registration data in Cvent, and building a Power BI dashboard.
Core platforms include: Salesforce (membership and committee records), Cvent (event registration, session management, and webpages), Attendee Hub (conference mobile app), Tableau, Power BI, Smartsheets, and SurveyMonkey.
Essential Responsibilities
Analytics & Reporting
• Generate and distribute event attendee reports from Cvent; conduct data cleaning to ensure registration accuracy and resolve record discrepancies.
• Produce pre- and post-event overviews capturing key metrics: member status, geography, professional segmentation, and attendance trends.
• Send weekly registration tracking reports as events approach.
• Create ad hoc reports from Cvent and Salesforce supporting analytical projects, data integrations, and marketing campaigns.
• Build and maintain a data dashboard in Power BI.
Data Management & Platform Administration
• Enter and maintain event session data across Cvent (website, speaker management) and Attendee Hub (mobile app).
• ssist with event registration setup in Cvent, including custom registration paths for VIP groups.
• Configure and manage the Cvent Abstract module for call-for-proposals workflows and submission reviews.
• Review and update Client Committee records in Salesforce.
• Maintain Smartsheets for data collection and committee tracking.
• Set up and manage session monitoring and evaluations via SurveyMonkey and Signup.
Coordination & Communications
• Monitor and respond to event inboxes with professionalism and clear written communication.
• Support the expense reimbursement process for Committee members and main stage speakers.
• Maintain and update the speaker resource portal in Cvent.
• Provide support materials for committee meetings and kickoff presentations.
• Maintain Standard Operating Procedures (SOPs) for recurring processes.
Skills & Experience
Required
• Salesforce (Lightning) - report generation and record management
• Cvent - event registration, session setup, and data exports
• dvanced Excel - data cleaning, pivot tables, formulas
• Strong written communication - clear, professional inbox and stakeholder correspondence
• ttention to detail - comfortable catching and correcting data errors (name misspellings, duplicate records, etc.)
Preferred
• Power BI and/or Tableau - dashboard creation and data visualization
• Smartsheets and Microsoft Forms
• ttendee Hub (conference mobile app management)
• SurveyMonkey and Signup
Working Relationships & Logistics
Internal Contacts
Regular collaboration with the Governance and Events Team staff
External Contacts
Occasional contact with member institutions and education professionals
Travel
None required
Job Sumary:
POSITION SUMMARY ...
Shift: ['Attention to Detail', 'Cvent', 'Data Analysis', 'Event Coordination', 'Excel', 'Reporting', 'Saleforce']
Start: ['Creative Powerpoint Skills']
EEO:
"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."