CONTRACT Senior Payroll Specialist , Part Time (REMOTE)

Discogs is seeking a contract, part-time Senior Payroll Specialist with extensive payroll administration experience to help us continue to meet our increasingly complex international payroll obligations. This would be approximately 20 hours every two weeks with some additional hours available during year end and as needed with projects. Does this fit you? If so, we are looking for you!

Location: This is a fully remote position open to individuals living in the following states: OR, WA, CA, TX, CO, ID, AZ, IL

Who We Are

Discogs is the largest crowd-sourced, community-driven database of recorded music information in the world. Every day, millions of people use the Discogs Marketplace to connect, learn about music, and buy and sell vinyl records, CDs, and cassettes. As Discogs continues to grow, we are looking for bright, dedicated, creative, and highly motivated people to help us realize our mission to serve the music fan in everyone.

We are relatively small, so individual contributions can have a large impact. High value is placed on quality, critical thinking, and continuous improvement. Our teams work collaboratively but are distributed geographically and open-source tools are important to who we are and how we work. We value the experiences and skills each team member contributes to helping us serve our music community.

What We're Looking For

We are seeking a contract, part-time Senior Payroll Specialist to oversee all aspects of the payroll process for all the Discogs locations, including both U.S. and International payroll processes. It is expected that 20 hours every two weeks, with additional hours as needed. This role requires a detail-oriented approach to ensuring accuracy and timeliness of all data inputs and outputs. It also requires the ability to stay up to date on changes in payroll regulations in locations where Discogs employs team members worldwide. This position will report to the Director of Finance.

What You'll Accomplish

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Processes semi-monthly U.S. payroll and monthly international payroll to ensure timely and accurate payroll cycles.
• Processes off-cycle payrolls related to employee exits or bonuses.
• Confirms manager approvals on timecards, and checks timestamps for accuracy.
• Confirms manager approvals of time off requests including PTO, sick time, holidays, leave requests, etc. and checks for accuracy.
• Makes adjustments to the payroll system for changes in pay, bonuses, and commissions.
• Manages direct deposit requests.
• Manages accurate and timely delivery of employer contributions and employee payroll deductions to carriers, plan administrators, and other service providers.
• Audits invoices from benefits carriers against changes made in the payroll system.
• Ensures compliance with federal, state and local payroll, wage, and hour laws and best practices in payroll management.
• Conducts regular audits of records to ensure compliance with regulations related to payroll, benefits, and 401k filings.
• Partners with the People Operations and Accounting teams to process year-end payroll requirements such as W-2s, 1095-Cs, etc.
• Stay up to date on regulatory changes related to payroll.
• Manage relationships with third party payroll providers in the Discogs international locations.

What You'll Contribute

• 5+ years related work experience.
• Proven experience managing payroll as a one-person team, including preparation, reconciliation, auditing, and tying out totals in each payroll.
• Working knowledge of ADP WorkforceNow Payroll and HRIS.
• Strong knowledge of payroll taxes, including SIT, SUI, and other federal, state and local wage and hour requirements.
• Understanding of proper taxation of employer-paid benefits including imputed income.
• Demonstrated analytical thinking and problem solving skills.
• Knowledge of the functions, operation, and expected outcomes of the payroll-related processes this role is responsible for.
• Advanced Excel / Google Sheets skills, including VLookups, pivot tables, database, and reporting tools.
• Excellent written and verbal communications skills.
• Understanding of the confidentiality requirements associated with pay.

What We Believe In

Discogs' mission is to serve the music fan in everyone. We represent a diverse and inclusive community, and we are committed to serving our community with innovative and creative solutions. We know that innovation happens best when varying perspectives are embraced and integrated. Our global team reflects our global community.

Discogs is an Equal Opportunity Employer.

Applicants needing accommodation to apply should contact us at 503-597-6340

If you apply for this role, you will be required to upload a resume, cover letter, and fill out a few questions regarding your application. Once submitted, our hiring team will review your application and contact you if you are selected for an interview. Whether you are successful or not, we will store your application and data in our system for a maximum period of one year from the application date in case another role becomes available that you are suitable for. If you have any questions or concerns about us storing this data and/or the period of time, please contact us at legal@discogsinc.com and we will respond to you within 30 days.