Receptionist

Administrative Clerk Job Description Sample Template

This free administrative clerk job description sample template can help you attract an innovative and experienced administrative clerk to your company. We make the hiring process one step easier by giving you a template to simply post to our site. Make sure to add requirements, benefits, and perks specific to the role and your company.

Administrative Clerk Job Summary

Our company is looking for a focused, industrious, and likable candidate to fill a vacant administrative clerk position. As an administrative clerk, you will perform a variety of clerical duties to help keep the office running smoothly. Our ideal candidate is an efficient, dynamic, and cooperative individual who can perform well while juggling multiple tasks with little to no direct supervision.

Administrative Clerk Duties And Responsibilities

  • Answer and direct telephone calls
  • Communicate with customers, employees, and others to answer questions, address complaints, explain information, and take orders
  • Operate office machinery, including photocopiers, scanners, telephone and voicemail systems, and computers
  • Maintain updated systems for filing, inventory, mailing, and databases
  • Handle incoming and outgoing office correspondence
  • Compile and maintain records of office activities and business transactions
  • Type, format, proofread and edit documents from notes or dictation
  • Prepare meeting agendas; attend meetings to take notes and write minutes
  • Manage work schedules, calendars, and appointments
  • Obtain information to respond to requests by reviewing files, documents, and records
  • Take inventory and order materials, supplies, and services as needed
  • Troubleshoot problems that arise with office equipment
  • Perform basic bookkeeping and banking transactions, including the collection, counting, and disbursement of money
  • Prepare and mail bills, invoices, checks, and contracts
  • Make travel arrangements for personnel
  • Supervise and direct the work of lower-level clerks

Administrative Clerk Requirements And Qualifications

  • Proficient in the use of computers, including accounting software, database software, document management software, and Microsoft Office
  • Prior secretarial experience preferred, but not required
  • Strong communication skills; ability to interact productively with supervisors, peers, and subordinates
  • Superb organizational skills
  • Excellent time management
  • High school diploma or equivalent required

Similar Job Titles

  • Office Clerk
  • Administrative Assistant
  • Secretary

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