Virtual Project Assistant Jobs (NOW HIRING)

Job Description Make an Impact As a Project Assistant, you will provide overall project and administrative support to an interdisciplinary team and support our Detroit office's functions and events. You are a key member of the team through support of our team members and clients, including project responsibilities and quality compliance, administration, client service, and business development and marketing support. This includes items such as reception of visitors to the office, supply management, coordination of events, client and office meetings, and hospitality functions.

This position is located onsite at our Detroit office 5 days per week. Deliver Results Create and review administrative correspondence and technical documents to ensure compliance with company standards. Use software programs to prepare spreadsheets, complete word processing, maintain databases, and execute other applications.

Coordinate the day-to-day flow of the team's and office information, both internally and with other organizations. Prepare meeting minutes, agendas, and manage team calendars. Prepare contracts and project specification/project manuals using relevant software.

Support project work including document phased issuances, bidding assistance, and construction administration. Provide a welcoming first impression and experience for visitors and new employees. Master office functions and the regular use of office equipment such as copiers, scanners, virtual meeting platforms, and conference room technology.

Maintain office, visitor, and meeting spaces, providing needed amenities and supplies, including hospitality duties as necessary (food, ordering, event setup, etc.) Qualifications High school diploma required, Associate or Bachelor's Degree preferred. 3+ years experience in a related role. Previous experience in architecture, engineering, construction, or related professional services firm preferred

Excellent communication, organization, and engagement skills. Ability to adapt to changes while maintaining a client service focus. Proficiency in Microsoft Office (Word, Excel, Outlook) required.

Experience in Microsoft Project, SharePoint, Teams, Access or BSD preferred. People Matter Each individual's background, knowledge, ability, and experience contributes to strengthening our organization and projects. Our dedication to diversity includes company provided training and education, equitable recruitment, a grassroots employee DEI committee, and robust community partnerships.

We are comprised of people with a variety of abilities, races, colors, religions, genders, sexual orientations, national origins, ages, veteran statuses, and more. As an equal opportunity employer, we believe diversity, equity, and inclusion are essential elements of innovative design. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Sustainable and Inclusive We are dedicated to human-centered, sustainable, and inclusive design practices. We believe diversity, equity, and inclusion are essential to building trust, respect, and truly innovative design making spaces welcoming and accessible to all. Our sustainability approach embraces the AIA 2030 Commitment, together with a range of high performance, restorative, and regenerative strategies with a focus on climate responsive results to maximize positive impact in our industry.

Employee Owned We act like owners-because we are. From modest beginnings of four original engineering partners in 1962, to almost 300 architects, engineers, designers, and consultants across multiple regional offices today, the energy, resourcefulness, and entrepreneurial mindset you expect from a CEO come standard with every team member. Culture of Excellence The firm is continually ranked as one of the Best and Brightest Companies to Work For in the Nation, with comprehensive benefits including an award-winning wellness program, hybrid work schedule, summer hours, profit-sharing, and employee stock ownership plan (ESOP).

We take our work seriously, but have fun along the way, which fuels the creative spirit and supports a focus on work and life integration.