ZipRecruiter

Log In

1

Virtual Project Assistant Jobs in North Carolina

gaylor

Virtual Designer

Charlotte, NC

This position supports project teams by transforming concepts into accurate, buildable designs ... Coordinate design updates to maintain production efficiency and workflow continuity * Assist in ...

gaylor

Virtual Designer

Charlotte, NC

This position supports project teams by transforming concepts into accurate, buildable designs ... Coordinate design updates to maintain production efficiency and workflow continuity * Assist in ...

Gaylor Electric

Virtual Designer

Charlotte, NC · On-site +1

This position supports project teams by transforming concepts into accurate, buildable designs ... Coordinate design updates to maintain production efficiency and workflow continuity * Assist in ...

gaylor

Virtual Designer

Richmond, VA

This position supports project teams by transforming concepts into accurate, buildable designs ... Coordinate design updates to maintain production efficiency and workflow continuity * Assist in ...

BE&K Building Group

VDC Manager

Morrisville, NC

$106K - $109K/yr

... and Virtual Design & Construction related processes to a project team during all phases of the ... Assists the execution of company's role in project workflows * Assist with BIM execution plans and ...

New

BE&K Building Group

VDC Manager

Raleigh, NC · On-site

$106K - $109K/yr

... and Virtual Design & Construction related processes to a project team during all phases of the ... Assists the execution of company's role in project workflows * Assist with BIM execution plans and ...

New

next page

Showing results 1-20

All JobsProject JobsVirtual Project Assistant JobsVirtual Project Assistant Jobs in North Carolina

Virtual Project Assistant information

What is a virtual project assistant?

Virtual Project Assistants are remote professionals who help manage and coordinate various tasks related to projects. They support project managers and teams by handling administrative duties, scheduling meetings, updating project documentation, and communicating with stakeholders. Their work is done online, allowing them to assist clients or employers from anywhere. Virtual Project Assistants help ensure projects run smoothly and efficiently by keeping tasks organized and deadlines on track.

How does a virtual project assistant typically collaborate with remote teams to ensure project milestones are met?

As a Virtual Project Assistant, you'll coordinate closely with team members using digital communication tools like email, project management software, and video conferencing platforms. Your role often involves scheduling meetings, tracking progress on tasks, sending reminders, and ensuring everyone is aligned with project timelines. Overcoming challenges such as time zone differences and varied work styles requires strong organizational and communication skills. By maintaining clear documentation and proactive follow-ups, you help keep projects on track and support the project manager in facilitating smooth team collaboration.

What are the key skills and qualifications needed to thrive as a virtual project assistant, and why are they important?

To thrive as a Virtual Project Assistant, you need strong organizational skills, attention to detail, and proficiency in project coordination, usually supported by experience with remote work or administrative roles. Familiarity with project management tools like Trello, Asana, or Monday.com, as well as communication platforms such as Slack and Zoom, is typically required. Excellent time management, proactive communication, and adaptability are soft skills that set top candidates apart. These abilities ensure smooth workflow, effective collaboration, and timely project completion in a remote work environment.

What is the difference between Virtual Project Assistant vs Virtual Executive Assistant?

AspectVirtual Project AssistantVirtual Executive Assistant
Primary RoleSupports project coordination, task management, and administrative duties related to specific projectsProvides high-level administrative support to executives, including scheduling and correspondence
Required SkillsProject management, organization, communicationCalendar management, communication, discretion
Work EnvironmentProject-based, team collaborationExecutive-level, one-on-one support
Common UsageIn industries managing multiple projectsIn corporate settings supporting executives

While both roles involve remote administrative support, Virtual Project Assistants focus on assisting with specific projects and tasks, whereas Virtual Executive Assistants provide comprehensive support to high-level executives. The choice depends on whether the support needed is project-specific or executive-focused.

How do you become a virtual project assistant?

To become a virtual project assistant, candidates typically need strong organizational and communication skills, proficiency with project management tools like Asana or Trello, and a reliable internet connection. Relevant experience in administrative support or project coordination can also be beneficial, and some roles may require a high school diploma or higher education.

What are the most commonly searched types of Virtual Project jobs in North Carolina?

The most popular types of Virtual Project jobs in North Carolina are:

What are popular job titles related to Virtual Project Assistant jobs in North Carolina?

For Virtual Project Assistant jobs in North Carolina, the most frequently searched job titles are:

What job categories do people searching Virtual Project Assistant jobs in North Carolina look for?

The top searched job categories for Virtual Project Assistant jobs in North Carolina are:

What cities in North Carolina are hiring for Virtual Project Assistant jobs?

Cities in North Carolina with the most Virtual Project Assistant job openings:

Virtual Project Assistant jobs near you

Project Assistant - Architecture & Engineering

Charlotte, NC • On-site

progressiveae
See more jobs at progressiveaeexternal

Full-time

Posted 3 days ago

New

Job description

In this role, you will:

  1. Keep the team's documents, calendars, and files in order. Handle the day to day flow of information inside the team and with outside organizations, prepare agendas and meeting minutes, schedule meetings and reserve the rooms and equipment, maintain client contact lists and project files, and book business travel when you are asked to.
  2. Process the project paperwork on time. Log and route proposal requests, submittals, and RFIs, assist with phased document issuances and bidding, and keep certificates of insurance tracked, organized, and filed.
  3. Prepare contracts and project manuals for the project managers to review. Assemble contracts in the AIA software and project specifications and manuals in BSD SpecLink, and format correspondence and technical documents to the firm's standards.
  4. Enter and maintain project information in Deltek Vision. Set up new projects with the project number, budget, and schedule you are given, and update the record as the team leader and project managers direct.
  5. Proofread everything before it leaves the office. Check documents and project information for accuracy, formatting, grammar, and consistency, and take anything that looks wrong back to the project manager instead of sending it out.
  6. Proofread proposals and help the team get ready for interviews. Check proposals for grammar, punctuation, content, and consistency, learn what goes into one, support interview preparation, and log business development opportunities in Deltek CRM.
  7. Stay comfortable with the office technology. Learn the copiers, scanners, virtual meeting platforms, and conference room technology, work confidently in Microsoft Office, SharePoint, and Teams, and pick up new tools as they come in.

Apply