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Virtual Operations Assistant Jobs (NOW HIRING)

NOETIK

Executive Operations Assistant

San Francisco, CA · On-site

Participate in the planning and execution of company-wide meetings (onsite and virtual), offsites ... space Operations (~10%) * Assist with specific responsibilities of day-to-day operations of the ...

Wing Assistant

General Virtual Assistant (US)

Columbus, OH · Remote

$2.4K - $3.6K/mo

We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we're looking for a General Virtual Assistant to start ...

Wing Assistant

General Virtual Assistant (US)

Columbus, OH · On-site +1

$2.4K - $3.6K/wk

We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we're looking for a General Virtual Assistant to start ...

RLI Corp.

Claim Counsel Operations Assistant

Peoria, IL · Hybrid

$21.69 - $29.82/hr

Provide both basic and complex operational support for Claim Counsel team administration. * Open ... Fitness center discounts and free virtual fitness platform * Employee assistance program Health ...

RLI Corp.

Claim Counsel Operations Assistant

Peoria, IL · On-site

$21.69 - $29.82/hr

Provide both basic and complex operational support for Claim Counsel team administration. * Open ... Fitness center discounts and free virtual fitness platform * Employee assistance program Health ...

Wing Assistant

Healthcare Virtual Assistant (US)

$3.0K - $5.0K/mo

We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we're looking for a Healthcare Virtual Assistant to start ...

Resonic NDT Systems

Virtual Assistant

Camarillo, CA · On-site

$21.75 - $29/hr

Team members collaborate closely with engineering, operations, and customer-facing functions to ... The Virtual Assistant will provide administrative and operational support, including managing ...

Collaborative Therapy

Virtual Assistant

Winter Park, FL

$18 - $20/hr

Position Overview Collaborative Therapies is seeking a dependable, organized, and proactive Virtual Assistant to provide administrative support across daily business operations. This role is ideal ...

Pavago

Virtual Assistant

$21.75 - $29.25/hr

Virtual Assistant (Executive Support, CRM & Operations) - Remote U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours About the Role We're hiring a Virtual Assistant ...

NorthPoint Search Group

Virtual Assistant

Atlanta, GA · On-site +1

$20.50 - $27.50/hr

What: We're hiring flexible virtual assistants to support a range of business functions including admin, finance, HR, and operations. When: Hiring immediately to meet growing demand. Where: Fully ...

Kensoft Inc.

Virtual Assistant

New York, NY · Remote

$36/hr

About the Role We are seeking a highly organized, dependable, and proactive Virtual Assistant to provide remote administrative and operational support. The successful candidate will help manage day ...

Ovatient

Virtual Medical & Administrative Assistant

$21.75 - $29.25/hr

Deep operational and Epic integrations * MyCare Anywhere™, Ovatient's Epic-integrated digital ... Assistant Responsibilities * Support the delivery of high-quality virtual care by assisting ...

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Virtual Operations Assistant information

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How much do virtual operations assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for virtual operations assistant in the United States is $24.40, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $27.40 per hour, depending on experience, location, and employer.

What is a virtual operations assistant?

Virtual Operations Assistants are remote professionals who support businesses with a range of operational tasks, such as scheduling, data entry, project coordination, and process management. They use digital tools to streamline workflows, manage communications, and help organizations run smoothly without being physically present in the office. Their role is especially valuable for companies looking to improve efficiency and reduce overhead costs by outsourcing administrative and operational work. Virtual Operations Assistants often have strong organizational skills and are adept at using cloud-based software and collaboration platforms.

What are the key skills and qualifications needed to thrive as a virtual operations assistant?

To thrive as a Virtual Operations Assistant, you need strong organizational skills, attention to detail, and experience with administrative tasks, often supported by a background in business or office administration. Familiarity with digital collaboration tools like Slack, Trello, Google Workspace, and scheduling or CRM software is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this remote role. Mastering these skills ensures smooth workflow, efficient task management, and reliable support to distributed teams and leadership.

How does a virtual operations assistant typically collaborate with remote teams to ensure smooth workflow management?

As a Virtual Operations Assistant, you will frequently coordinate with remote team members using cloud-based project management tools, shared documents, and regular video or chat meetings. Your role often involves monitoring project timelines, distributing tasks, and ensuring clear communication across different time zones. Building strong working relationships virtually is key to anticipating team needs and proactively resolving workflow bottlenecks. Adapting to various collaboration platforms and maintaining a high level of organization will help you succeed in supporting cross-functional teams remotely.

What is the difference between Virtual Operations Assistant vs Virtual Executive Assistant?

AspectVirtual Operations AssistantVirtual Executive Assistant
CredentialsBasic administrative skills, sometimes certifications in project management or office softwareSimilar credentials, often with experience supporting executives
Work EnvironmentRemote, supporting multiple departments or clientsRemote, supporting high-level executives or teams
Employer & IndustryBusinesses across various industries needing operational supportExecutives, entrepreneurs, or corporate teams
Search & Comparison IntentOften compared for operational support rolesCompared for high-level administrative support

The Virtual Operations Assistant focuses on supporting daily business operations, project coordination, and administrative tasks across departments. In contrast, the Virtual Executive Assistant primarily provides high-level administrative support directly to executives, managing schedules, communications, and strategic tasks. Both roles are remote and require strong organizational skills, but their scope and target employers differ.

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What are the most commonly searched types of Virtual Operations jobs?

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Virtual Operations Assistant jobs near you
Infographic showing various Virtual Operations Assistant job openings in the United States as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $50,749 per year, or $24.4 per hour.

Laboratory & Facilities Operations Assistant

Stanbridge University

Irvine, CA • On-site

Full-time

Posted 18 days ago

Job description

The Laboratory & Facilities Operations Assistant supports the daily operation, readiness, safety, organization, and functionality of Stanbridge University's instructional laboratories, classrooms, and learning spaces. This is a hands-on operations position combining laboratory and classroom setup, inventory and equipment management, facilities and logistics support, minor maintenance, and campus project assistance.
The position is responsible for ensuring assigned instructional spaces are clean, organized, stocked, functional, secure, and ready for students and faculty. Responsibilities include moving and arranging furniture and equipment, preparing instructional spaces, receiving and organizing supplies, conducting inventory counts, identifying maintenance or equipment issues, supporting campus events and projects, and resetting laboratories and classrooms following use.
The Laboratory & Facilities Operations Assistant supports a variety of instructional environments, which may include healthcare skills, therapy, simulation, virtual reality, cadaver, and science laboratories. Prior scientific or laboratory subject-matter expertise is not required. Successful candidates may come from laboratory operations, facilities, logistics, inventory, warehouse, maintenance, healthcare support, higher education operations, or similar hands-on environments.
This position requires someone who is comfortable performing physical work while also demonstrating initiative, organization, sound judgment, accountability, and problem-solving ability. The successful candidate will be expected to independently identify routine operational needs, take ownership of assigned responsibilities, and follow issues and projects through to completion.
As University operations continue to grow, this position may have the opportunity to assume expanded operational, project, or leadership responsibilities.
Proposed Work Schedule
Tuesday through Friday: 11:00 a.m. to 7:30 p.m.
Saturday: 6:30 a.m. to 3:00 p.m.
The work schedule may be adjusted based on instructional, laboratory, campus, or event needs.
Essential Functions
Laboratory, Classroom, and Instructional Readiness
  • Prepare and stage laboratories, classrooms, simulation spaces, and other instructional areas for classes, demonstrations, events, and special activities.
  • Ensure assigned classrooms and laboratories are open, clean, sanitized, organized, adequately stocked, and ready for students and faculty.
  • Organize and distribute instructional materials, supplies, equipment, models, and learning resources according to faculty or departmental requirements.
  • Prepare patient-care and healthcare instructional areas, including making beds, arranging equipment, and staging supplies as needed.
  • Assist faculty and staff with physical setup of classrooms and laboratories, including equipment and basic technology setup.
  • Clean and disinfect laboratory surfaces, equipment, instructional materials, and work areas in accordance with established procedures.
  • Break down, clean, organize, and reset instructional spaces following classes, laboratory sessions, simulations, and events.
  • Maintain the functionality, organization, accessibility, and professional presentation of assigned instructional spaces.

Daily Inspections and Operational Support
  • Conduct routine inspections of laboratories, classrooms, storage areas, and other assigned campus spaces.
  • Confirm that spaces are clean, organized, functional, appropriately stocked, and prepared for scheduled activities.
  • Identify missing, damaged, malfunctioning, or improperly stored equipment, furniture, supplies, or instructional materials.
  • Identify and communicate concerns involving lighting, HVAC, plumbing, furniture, technology, equipment, cleanliness, or safety.
  • Resolve routine operational issues independently when they fall within the position's authority and training.
  • Coordinate with appropriate University departments or building maintenance personnel when additional support is required.
  • Respond promptly to laboratory, classroom, facilities, logistics, and maintenance requests.
  • Communicate discrepancies, unresolved issues, and operational needs to appropriate departments or supervisors.

Inventory, Equipment, and Supply Management
  • Monitor inventory levels for laboratory materials, instructional supplies, tools, equipment, parts, and consumable items.
  • Conduct cycle counts, physical inventory checks, and stock reconciliations.
  • Reconcile inventory discrepancies and investigate missing, damaged, or incorrectly recorded materials.
  • Maintain accurate records of materials and equipment received, distributed, transferred, damaged, or removed from service.
  • Receive, inspect, organize, label, store, and distribute incoming supplies, equipment, and materials.
  • Track backordered, missing, damaged, or incorrectly delivered items and communicate discrepancies promptly.
  • Maintain clean, orderly, accessible, and appropriately organized storage areas.
  • Assist with ordering and replenishment of supplies and equipment in accordance with departmental processes and supervisor approval.
  • Create and maintain spreadsheets and reports related to laboratory utilization, inventory, replenishment needs, equipment, maintenance, and operational activity.
  • Generate inventory and operational reports, including information related to cycle counts and inventory accuracy, as assigned.

Facilities, Logistics, and Campus Support
  • Move, transport, and arrange furniture, equipment, supplies, boxes, instructional materials, and other campus property.
  • Assist with classroom, office, laboratory, meeting, and event-space setups and breakdowns.
  • Support internal deliveries, equipment installations, relocations, furniture moves, and campus projects.
  • Perform routine maintenance and minor repairs within the scope of the position's training and authorization.
  • Safely operate common hand tools, power tools, carts, dollies, ladders, and general maintenance or material-handling equipment.
  • Assist with receiving, transporting, assembling, installing, and positioning furniture and equipment.
  • Coordinate with outside vendors, contractors, building management, or maintenance personnel under supervisor guidance.
  • Support campus events and special projects requiring facilities, equipment, furniture, logistics, or setup assistance.
  • Respond to urgent operational needs and assist with emergency situations in accordance with University procedures.

Simulation and Specialized Laboratory Support
  • Provide operational support for healthcare skills, therapy, simulation, virtual reality, cadaver, science, and other instructional laboratory environments.
  • Provide backup support to Simulation Laboratory Assistants during simulation setups, activities, and teardowns.
  • Assist with staging simulation rooms, equipment, supplies, task trainers, and patient-care environments.
  • Move, clean, organize, and appropriately store simulation and instructional equipment.
  • Follow established procedures when working in specialized instructional environments.
  • Protect the confidentiality and integrity of simulation activities and instructional materials.
  • Restore specialized laboratory and simulation spaces to instructional readiness following scheduled activities.

Operational Ownership and Problem-Solving
  • Take ownership of assigned laboratory, classroom, inventory, facilities, and logistics responsibilities.
  • Anticipate operational needs based on instructional schedules, events, inventory levels, and campus priorities.
  • Independently organize and prioritize routine responsibilities while responding appropriately to changing needs and urgent requests.
  • Identify operational problems and take appropriate action rather than waiting for issues to escalate.
  • Recognize inefficiencies and recommend practical improvements to laboratory, inventory, facilities, and operational processes.
  • Manage assigned projects and responsibilities from initiation through completion.
  • Follow up on open items and ensure issues are appropriately resolved, documented, or escalated.
  • Communicate professionally with faculty, staff, students, vendors, contractors, and other University partners.
  • Demonstrate reliability, accountability, initiative, and attention to detail.
  • Demonstrate the judgment and initiative necessary to assume expanded responsibilities as the department grows.

End-of-Day Responsibilities
  • Conduct end-of-day checks of assigned laboratories, classrooms, storage areas, and instructional spaces.
  • Secure laboratories, equipment, supplies, tools, storage areas, and instructional spaces.
  • Confirm equipment is powered down, properly stored, secured, or otherwise prepared for the next scheduled activity.
  • Reset laboratories and classrooms for the following day's instructional schedule.
  • Replenish commonly used materials and communicate low-stock or urgent ordering needs.
  • Document unresolved maintenance, inventory, equipment, or operational issues and provide appropriate handoff information.
  • Ensure assigned areas are left clean, safe, organized, secure, and ready for use.

Safety and Compliance
  • Follow all University laboratory, facilities, maintenance, infection-control, equipment, and workplace safety procedures.
  • Ensure tools, equipment, materials, supplies, and chemicals are handled and stored safely and appropriately.
  • Use required personal protective equipment when performing applicable duties.
  • Identify and promptly report unsafe conditions, damaged equipment, spills, hazards, or other safety concerns.
  • Maintain laboratories, classrooms, storage areas, and instructional spaces in accordance with applicable University policies and regulatory requirements.
  • Participate in required training related to laboratory operations, workplace safety, equipment use, emergency response, and compliance.
Qualifications
Required Qualifications
  • High school diploma or GED.
  • Minimum of one year of experience in facilities, logistics, inventory, warehouse operations, maintenance, laboratory operations, healthcare support, higher education operations, or a related hands-on environment.
  • Ability and willingness to perform both physical and administrative/organizational responsibilities throughout the workday.
  • Ability to safely operate common hand tools, power tools, carts, dollies, ladders, material-handling equipment, and general maintenance equipment.
  • Demonstrated ability to organize supplies, equipment, inventory, workspaces, and competing assignments.
  • Strong customer-service, communication, problem-solving, and follow-through skills.
  • Ability to work independently, exercise sound judgment, recognize operational needs, and take ownership of assigned responsibilities.
  • Strong attention to detail with a commitment to accuracy, cleanliness, organization, safety, and service quality.
  • Proficiency with Microsoft Word, Excel, PowerPoint, and general computer applications.
  • Ability to create and maintain basic spreadsheets, inventory records, and operational reports.
  • Ability to adapt to changing priorities and respond appropriately to urgent operational needs.
  • Ability to work the required schedule, including Saturdays.
  • Valid state driver's license.

Preferred Qualifications
  • Associate degree in business, logistics, operations, healthcare, science, a technical or trade field, or a related discipline.
  • Experience in facilities operations, logistics, inventory control, warehouse operations, maintenance, or campus operations.
  • Experience supporting instructional laboratories, healthcare skills laboratories, simulation centers, classrooms, or higher education environments.
  • Experience with inventory control, cycle counts, purchasing, ordering, receiving, stock reconciliation, or equipment tracking.
  • Experience coordinating classroom, laboratory, facilities, office, or event setups.
  • Experience performing basic troubleshooting, maintenance, furniture assembly, equipment installation, or minor repairs.
  • Experience identifying process improvements, managing special projects, or assuming informal team-lead responsibilities.
  • Familiarity with healthcare skills, simulation, virtual reality, cadaver, therapy, or science laboratory environments is helpful but not required.
Compensation
$21.00-$23.00 per hour.
Compensation is based on education, experience, qualifications, and internal equity.
Work Environment
  • Work is performed in instructional laboratories, simulation environments, classrooms, offices, storage areas, event spaces, and other campus facilities.
  • Regular movement between laboratories, classrooms, storage areas, and other campus locations is required throughout the workday.
  • Duties involve a combination of physical activity, inventory and equipment management, computer work, troubleshooting, cleaning, setup, and interaction with faculty and staff.
  • May work in healthcare skills, therapy, virtual reality, cadaver, science, simulation, or bedside laboratory environments.
  • Duties may involve exposure to cleaning products, disinfectants, laboratory materials, mechanical equipment, noise, frequent interruptions, and changing operational priorities.
  • Regular interaction with students, faculty, staff, visitors, vendors, and contractors is expected.
Physical Demands
  • Regularly stand and walk for extended periods.
  • Frequently bend, reach, kneel, crouch, push, pull, carry, climb, and move equipment or mate

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