Virtual Operations Assistant Jobs in California (NOW HIRING)

IMPORTANT NOTICE:
This application must be completed in a single session. You will not be able to save your progress, so please ensure you have enough time to complete the entire application and have all required documents ready to attach before beginning. Incomplete submissions cannot be saved or resumed.

Application Preparation Checklist (Before You Begin)

To complete this application in one session, please have the following items ready to upload:

• Copy of Transcripts
  Unofficial or official college transcripts for all coursework completed.
• Letters of Recommendation
  Two letters of recommendation on letterhead written within the past two years, including one from a direct supervisor.
• Resume
• Cover Letter

In addition, you will be asked to respond to five long-answer questions.
Please ensure you have adequate time to thoughtfully complete these responses before starting the application.

BASIC FUNCTION/DESCRIPTION OF POSITION:

The Operations Assistant reports to the Director of Operations, Technology and Founding Director and works toward ensuring a smooth work environment with a focus on performance excellence. This position requires the identification of operational risks and opportunity and providing solutions while work with relevant departments. The position involves collaboration with different departments to increase overall work performance, strong attention to detail and exceptional business knowledge. The position works with data collection and analysis in the area of data and information, technology assets, materials and resources, and facility projects.

The Operations Assistant position requires superior attention to detail, heavy database and work, great organizational skills, and the ability to juggle multiple projects and tasks. The work environment is fast paced and service driven, the successful candidate should possess the ability to learn quickly and to be very flexible with changing business needs. The ideal candidate will possess the ability to complete tasks and projects quickly, and value the opportunity to be part of a team. Must have integrity and discretion in handling proprietary information, and be well experienced in dealing with professionals both inside and outside of the company.

This position directly supports student learning and the delivery of educational services through management, deployment, maintenance, and support of instructional materials, educational technology, student information systems, student devices, and operational resources utilized by students, teachers, and educational staff.

Duties and Responsibilities

• Review, process, and upload required documents.
• Assist in updating/renewing required business documents.
• Receive and handle a high volume of incoming calls and emails.
• Maintain technology fleet oversight
• Ensure compliance with established program guidelines.
• Maintain accurate documentation of databases to confirm fleet and project status.
• Attend weekly virtual or in person team meetings and job walks.
• Update and create as needed, training materials and shared resources.
• Perform other duties as assigned or changed with or without notice.

Knowledge, Skills, and Attributes

• 3+ years of relevant experience
• Strong attention to detail
• Ability to process and review documents and contracts
• Understands directions/instructions in written, oral, and/or diagram format
• Able to work independently and as part of a team
• Ability to work without direct/onsite supervision.
• Strong organizational and multi-tasking skills.
• Strong attention to detail.
• Strong technology skills.
• Experience with spreadsheets and reporting.
• Flexibility and an ability to adapt to a continuously changing industry.
• A proactive, self-motivated personality, eager to identify new and better ways of achieving goals.

QUALIFICATIONS AND REQUIREMENTS:

• License, certificate or credential: Must possess a valid California driver's license and reliable transportation.
• Education: Graduation from high school or equivalent. Some college desired.
• Experience: Two years of increasingly responsible experience related to inventory or financial record keeping. Four years of increasingly responsible support work preferred.
• Ability to maintain reliable on-site attendance and punctuality in accordance with assigned work schedule.

• TB Clearance
• Obtain Criminal Justice Fingerprint/Background Clearance through the DOJ and FBI
  

ENVIRONMENT: Indoor, office setting; exposure to computer screens.

PHYSICAL REQUIREMENTS: Hearing and speaking to exchange information with staff and external persons; seeing to read, proofread, perform clerical tasks, and work on a computer screen; intermittent sitting, standing, and walking throughout the workday; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending at the waist, and reaching overhead, above the shoulders, and horizontally to retrieve and store files and supplies; lifting and carrying light objects; traveling to attend visits at resource centers, external venues, and staff meetings with reliable transportation.

WORK LOCATION AND OPERATIONAL REQUIREMENTS: This position is primarily performed in an in-person educational environment to support the operational, instructional, compliance, and student service needs of Altus Schools. While limited remote work flexibility may be authorized at the discretion of management based on operational needs, staffing levels, and organizational priorities, such arrangements are not guaranteed and may be modified, suspended, or discontinued at any time, with or without notice.

The employee may be required to work onsite up to five (5) days per week to support school operations, instructional continuity, student services, compliance functions, audits, staff support, meetings, training, and other operational requirements necessary for the effective functioning of the schools.

The ability to report onsite as assigned is considered an essential function of this position and is necessary to support collaboration, responsiveness, operational efficiency, supervision, and continuity of educational services.

LOCATION:

12-Month Workday Contract - 100% onsite (Monday-Friday)

APPLICATION INSTRUCTIONS:

The following items will berequiredwith application submission:

• Copy of Transcript (Copy of college transcripts for all coursework completed)
• Letters of Recommendation (Two letters of recommendation on letterhead written within the past two years, including one from a direct supervisor)
• Cover Letter
• Resume

COMMENTS AND OTHER INFORMATION:

Join Our Award-Winning Team at Altus Schools!

Altus Schools is a network of innovative, WASC-accredited public charter schools dedicated to transforming the lives of students in grades TK-12 through personalized education. For more than 30 years, Altus has redefined what learning can look like-offering students a flexible, individualized approach that meets them where they are and helps them achieve their personal and academic goals.

Our award-winning program features:

• Customized course plans built around each student's needs and interests
• One-on-one teacher support in a caring, inclusive environment
• Individualized college and career planning to prepare students for the future
• Flexible scheduling that empowers students to take ownership of their learning

Altus Schools is proud to be atwo-time recipient of the Malcolm Baldrige National Quality Award (2015 and 2021)-the nation's highest honor for performance excellence. As the first K-12 school system to earn this distinction and the only educational organization to receive it twice, Altus sets the benchmark for quality, innovation, and continuous improvement in education.

Our unique "University Model" blends independent study with in-person labs and tutorials at safe, modern, and technology-rich resource centers across San Diego County, Riverside County, and San Bernardino County. Together, our educators, students, and families create a collaborative community that inspires success and lifelong learning.

Join Altus Schools-where innovation, support, and excellence come together to help every student thrive.

For more information visit our website at: altus4u.com

SELECTION PROCESS:

Qualified applicants will first complete a brief work styles/behavioral survey. Candidates who successfully complete this initial phase will be invited to a panel interview with School Administrators. Candidates recommended from the first interview will advance to a final interview with the Deputy Superintendent School Services and Founding Director, and the Superintendent School Services and Founder.

Please note that not all applicants will be invited to interview, and only those selected will be contacted regarding next steps. Hiring decisions are made based on the full evaluation process, and we do not discuss our hiring decisions with applicants.

COMPENSATION AND BENEFITS:

Employees are eligible for coverage beginning the first day of the month following sixty (60) days of employment. The benefits package includes medical, dental, vision, chiropractic, and life insurance, and a variety of employee-paid voluntary benefits. The benefits are 100% employer-paid for the employee and all eligible dependents!

Equal Employment Opportunity: Altus Schools is an equal opportunity employer. It is our policy to afford equal employment and advancement opportunity to all qualified individuals without regard to race, color, gender, sex, sex stereotype, religious creed, marital/registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. This policy extends to all job applicants and employees and to all aspects of the employment relationship, including the hiring of new employees and the training, transfer, promotion, discipline, termination, compensation and benefits of existing employees.